19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse.
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY WINDHOEK · Response deadline: Mon, 30 Nov 2026
What the government is buying
The U.S. Department of State is seeking janitorial services for an embassy office building and warehouse in Windhoek, Namibia. Janitorial services contracts at U.S. diplomatic facilities typically encompass routine cleaning of office spaces, common areas, restrooms, and warehouse facilities; waste removal; and supply stocking. The specific scope of work, including square footage, service frequency, and any specialized requirements, will be detailed in the full solicitation.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of State, U.S. Embassy Windhoek |
| Notice type | Solicitation |
| Solicitation number | 19WA8026Q0036 |
| NAICS | 56172 |
| Set-aside | No Set aside used |
| Response deadline | November 30, 2026 at 5:00 PM (UTC+1) |
| Place of performance | Windhoek, NA-KA |
NAICS 56172 pertains to "Services to Buildings and Dwellings," which includes janitorial services, custodial services, and cleaning services for commercial and institutional buildings. This is a full and open competition with no small business set-aside, meaning businesses of any size may bid.
Who can bid
Any qualified business—small or large—may submit a bid for this contract. Because no set-aside applies, there are no socioeconomic program restrictions (such as 8(a), HUBZone, service-disabled veteran-owned, or women-owned small business requirements). However, bidders should anticipate that State Department security requirements will apply for work at embassy facilities. This typically includes background checks, security clearances, or access approvals for personnel who will enter the premises. International bidders or those with local operations in Namibia may have particular advantages given the place of performance, though domestic U.S. firms with foreign capability can also compete. See the solicitation for any citizenship, visa, or local business registration requirements.
How to put together a competitive bid
For overseas janitorial contracts at diplomatic posts, competitive bids typically distinguish themselves in these areas:
Personnel plan: Detail your recruiting, training, and retention strategy for local staff in Windhoek. Embassy contracts demand reliable, vetted workers who can obtain security access. Document your experience with background-screening processes.
Local knowledge: Demonstrate familiarity with Namibian labor law, tax obligations, and any applicable collective bargaining frameworks. If you have existing operations or partnerships in Namibia, highlight this operational footprint.
Past performance: Cite comparable janitorial or facilities maintenance contracts, especially at government, diplomatic, or high-security facilities. Performance references from overseas U.S. government contracts carry significant weight.
Pricing structure: Structure your price proposal clearly, separating labor, materials, equipment, and overhead. State contracts often require firm fixed pricing with options for renewal periods; see the solicitation for the specific pricing schedule and any cost principles applicable to foreign operations.
Compliance and risk: Address how you will manage supply chain continuity, currency fluctuation, and political risk if applicable. Embassy contracts often run multiple years with firm pricing commitments.
Next steps
Read the full solicitation on SAM.gov using solicitation number 19WA8026Q0036 to obtain the statement of work, contract terms, security requirements, and proposal submission instructions. Note the response deadline of November 30, 2026 at 5:00 PM Central Africa Time (UTC+1). Allow adequate time for any security pre-screening or subcontracting arrangements, as these processes can extend beyond standard proposal preparation timelines.
View the official notice on SAM.gov →