29--COOLER,LUBRICATING OIL
DEPT OF DEFENSE.DEFENSE LOGISTICS AGENCY.DLA LAND.DLA LAND COLUMBUS.DLA WEAPONS SUPPORT · Response deadline: Fri, 13 Nov 2026
What the government is buying
The Defense Logistics Agency (DLA) is seeking a small business contractor to supply a lubricating oil cooler, a component used in military vehicle and equipment maintenance. Lubricating oil coolers are heat exchangers that regulate oil temperature in engines, transmissions, and hydraulic systems—critical for preventing overheating and maintaining operational readiness of military assets.
NAICS 333415 covers "Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing." While this classification spans a broad range of thermal management equipment, DLA commonly uses it for procurement of specialized coolers and heat exchangers when more specific manufacturing codes don't apply. The Federal Supply Classification (FSC) 29 confirms this is engine accessories and components for military applications.
DLA Land at Columbus, under DLA Weapons Support, manages this requirement. No incumbent contractor, estimated quantity, or unit of measure information is included in the notice metadata—see the solicitation for these details.
Key facts
| Attribute | Value |
|---|---|
| Agency | Defense Logistics Agency (DLA) Land, DLA Weapons Support |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | SPE7L527Q0033 |
| NAICS | 333415 |
| Set-aside | Small Business Set Aside - Total |
| Response deadline | November 13, 2026 |
| Place of performance | Not specified in notice metadata—see the solicitation |
Who can bid
This opportunity is 100% set aside for small businesses certified under NAICS 333415. To qualify, your business must meet SBA size standards for this code, currently 1,000 employees for air-conditioning and commercial refrigeration equipment manufacturing.
You must be registered in SAM.gov with active registration through the contract performance period. DLA typically requires ISO 9001:2015 quality management certification for suppliers of critical components. If you lack this, you may need to partner with a qualified manufacturer or pursue certification rapidly.
Past performance matters: DLA evaluates suppliers through its Qualitative Requirement Information System (QRIS) and Supplier Performance Risk System (SPRS). A score of at least 80% in SPRS is often expected. New vendors should highlight relevant commercial or defense manufacturing experience with similar thermal management components.
How to put together a competitive bid
Technical compliance is non-negotiable. Military lubricating oil coolers must meet stringent specifications for pressure ratings, thermal efficiency, materials compatibility (often with MIL-spec lubricants), and environmental resilience. The solicitation will reference a part number or military specification—obtain and review this document immediately. Any deviation requires formal waiver requests that rarely succeed.
Focus on these competitive elements:
- Manufacturing traceability: Document your supply chain, material certifications, and lot control procedures. DLA demands full traceability for safety-critical components.
- Testing and inspection: Detail your in-house or third-party testing capabilities for leak detection, pressure cycling, and thermal performance validation.
- Delivery reliability: DLA tracks on-time delivery rigorously. Propose realistic lead times; DLA penalizes late delivery through its Supplier Criticality Code system.
- Pricing strategy: The Combined Synopsis/Solicitation format suggests this may be a simplified acquisition threshold procurement or conducted under DLA's Long Term Contracting vehicle. Research historical pricing in DLA's Internet Bid Bond System (DIBBS) for comparable items.
If you're not the manufacturer, a teaming arrangement or supplier agreement with the actual producer is acceptable, but you must clearly disclose this and ensureyour partner meets all qualification requirements.
Next steps
Access the full solicitation document on SAM.gov using the notice title, "29--COOLER,LUBRICATING OIL," or solicitation number SPE7L527Q0033. The complete package will contain the exact technical specification, quantity, delivery requirements, and evaluation criteria.
Critical deadline: Submit your bid by November 13, 2026—a relatively short 10-day response window from posting. DLA does not typically extend deadlines for Combined Synopsis/Solicitation notices unless technical issues arise. Begin your review immediately to allow time for specification interpretation, supplier coordination if needed, and SAM.gov system processing.
View the official notice on SAM.gov →