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6515--NX EQ Image Guided Surgical Navigation System (VA-26-00083972)

VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.SAC FREDERICK (36C10X) · Response deadline: Thu, 05 Nov 2026

What the government is buying

The Department of Veterans Affairs, specifically the SAC Frederick office, is seeking an "NX EQ Image Guided Surgical Navigation System"—specialized medical equipment classified under Federal Supply Classification 6515 (Medical and Surgical Instruments, Equipment, and Supplies). This is an electromagnetic or equivalent surgical navigation platform, a technology used in operating rooms to track surgical instruments in real time relative to patient anatomy, typically for procedures such as ENT, neurosurgery, spine, or orthopedic interventions.

Image-guided surgical navigation systems integrate preoperative imaging (CT, MRI) with intraoperative tracking to improve surgical precision. The "NX EQ" designation suggests a next-generation or equivalent configuration—see the solicitation for the exact technical specifications, compatibility requirements, and any mandated accessories or integration capabilities.

Key facts

NAICS 334510 covers manufacturers of electromedical equipment including surgical navigation and imaging systems. This NAICs code has a small business size standard of 1,000 employees.

Who can bid

This opportunity is strictly reserved for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) verified through the VA's VetBiz/Dynamic Small Business Search or SBA's certify.SBA.gov system. To qualify, your business must:

• Be at least 51% unconditionally owned by one or more service-disabled veterans
• Have one or more service-disabled veterans manage day-to-day operations and make long-term decisions
• Meet the small business size standard for NAICS 334510 (1,000 employees)

Veterans Affairs contracting often requires additional VA-specific registrations; confirm your status in VIP (Veterans Information Portal) and SAM.gov is active and current.

How to put together a competitive bid

Technical response: Surgical navigation systems are highly specialized capital equipment. Your proposal must address: system precision/accuracy specifications, compatibility with existing VA hospital infrastructure (PACS integration, imaging modalities), FDA 510(k) clearance status, training and onboarding for surgical staff, and warranty/maintenance terms. See the solicitation for required performance benchmarks and any "brand name or equal" determination that would allow equivalent products.

Past performance: VA evaluates prior delivery and installation of comparable medical systems in hospital settings. Document successful deployments with performance metrics, not just product brochures.

Service and lifecycle cost: These systems require ongoing calibration, software updates, and clinical support. Structure your proposal to highlight total cost of ownership—installation, training, years 1-5 service, and upgrade pathways.

SDVOSB advantage: Emphasize veteran workforce involvement in installation, training, and long-term support teams if applicable.

Pricing strategy: Combined Synopsis/Solicitations typically allow for direct submission of offers; ensure your price is firm and complete as specified, with no open contingencies.

Next steps

1. Read the full solicitation immediately at SAM.gov using solicitation number 36C10X27R0004 — technical specifications, delivery requirements, and evaluation criteria are contained there
2. Confirm your SDVOSB eligibility is active in all required systems (SAM, DSBS/certify.SBA.gov, VIP)
3. Note the deadline: November 5, 2026, 12:00 PM Eastern Time — late submissions are inadmissible under FAR rules

Given the specialized nature of surgical navigation equipment, consider contacting the contracting officer listed in the SAM.gov posting with any clarifying questions well before the deadline.

View the official notice on SAM.gov →