7A--Smartsheet Licenses for OTS
INTERIOR, DEPARTMENT OF THE.BUREAU OF INDIAN AFFAIRS.BUREAU OF INDIAN AFFAIRS · Response deadline: Thu, 12 Nov 2026
What the government is buying
The Bureau of Indian Affairs (BIA) is soliciting offers for Smartsheet software licenses for its Office of Trust Services (OTS). Smartsheet is a widely used work management and collaboration platform that combines spreadsheet-like interfaces with project management, workflow automation, and reporting capabilities. In federal contexts, agencies typically use Smartsheet for program management, task tracking, cross-team coordination, and digital transformation initiatives.
This procurement focuses specifically on licensing—meaning the government is seeking the right to use the software under defined terms (such as number of users, feature tiers, and subscription duration) rather than custom development or implementation services. The BIA's Office of Trust Services manages fiduciary responsibilities related to Native American lands and resources, so the licenses likely support trust asset management, beneficiary communication, and internal program coordination.
See the solicitation for specifics on license quantities, tiers, subscription term, and any required integrations or support levels.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of the Interior, Bureau of Indian Affairs |
| Notice type | Solicitation |
| Solicitation number | 140A1627Q0101 |
| NAICS | 513210 |
| Set-aside | Indian Small Business Economic Enterprise |
| Response deadline | November 12, 2026, 1:00 PM ET |
| Place of performance | Not specified in metadata; see the solicitation |
Who can bid
This opportunity is set aside under the Indian Small Business Economic Enterprise (ISBEE) program, a contracting preference specific to the Department of the Interior. To qualify, a business must be certified as an ISBEE through the Department's verification process. ISBEE status generally requires that the business is:
- Organized for profit
- At least 51% owned and controlled by one or more American Indians or Alaska Natives (or an Indian tribe)
- Small under the applicable NAICS size standard
NAICS 513210 falls under the Software Publishers category, though for licensing arrangements this typically relates to software publishing and distribution activities. The standard size threshold for this NAICS is typically 1,250 employees, but ISBEE-eligible firms should confirm current standards and their own status in SAM.gov.
Only verified ISBEE offerors can compete for this set-aside. If you believe you qualify but lack certification, contact the BIA's Office of Indian Economic Development or the Department of the Interior's OSDBU immediately—verification takes time and cannot be completed after the solicitation closes.
How to put together a competitive bid
Software license proposals require precision in commercial terms and technical compliance. Structure your offer to address:
Pricing clarity: Break down costs per license type (if multiple user tiers exist), per-user or flat-rate pricing, and total first-year and out-year costs if multi-year. Flag any volume discounts or government-educational pricing you can apply.
License alignment: Specify exactly what Smartsheet plans or editions you propose (Enterprise, Premier, Advanced, etc.), including user counts, feature access, and any add-ons like data visualization, premium support, or security modules. Map these to any stated BIA requirements.
Technical compliance: Address Smartsheet's FedRAMP status, data residency, encryption standards, and accessibility (Section 508) conformance. Government buyers increasingly scrutinize these elements.
Transition and support: Describe onboarding assistance, training options, ongoing technical support tiers, and escalation paths. For OTS programs, responsive support may weigh heavily in best-value evaluations.
Past performance: Reference comparable federal or tribal software licensing contracts, especially with Interior bureaus or similar land-management agencies.
Next steps
Read the complete solicitation 140A1627Q0101 on SAM.gov before preparing your offer. Confirm all license specifications, evaluation criteria, and formatting requirements in the full document. The response deadline is November 12, 2026 at 1:00 PM Eastern Time— submissions after this time will not be considered. Ensure your SAM registration and ISBEE certification are both active and current well before that date.
View the official notice on SAM.gov →