Chancery and CMR Generator Preventative Maintenance Services
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.USEMBASSY OTTAWA · Response deadline: Thu, 03 Dec 2026
What the government is buying
The U.S. Department of State's Embassy in Ottawa, Canada, is soliciting preventive maintenance services for its Chancery and CMR Generator systems. This is a recurring need for facilities infrastructure support at a diplomatic post abroad.
Preventive maintenance for building generators typically includes scheduled inspections, oil and filter changes, cooling system checks, battery testing, load bank testing, fuel system maintenance, and documentation of service intervals. The "CMR" designation likely refers to a specific generator or facility system at the embassy compound, though see the solicitation for exact equipment specifications and maintenance schedules.
Key facts
| Field | Value |
|---|---|
| Agency | Department of State, U.S. Embassy Ottawa |
| Notice type | Solicitation |
| Solicitation number | 19CA5227Q0003 |
| NAICS | 811310 |
| Set-aside | No Set aside used |
| Response deadline | December 3, 2026, 4:00 PM ET |
| Place of performance | Ottawa, Ontario, Canada |
Who can bid
This opportunity is open to all responsible sources—no small business set-aside applies. Any qualified U.S. or eligible firm may compete, including large businesses, small businesses, and potentially Canadian firms depending on the acquisition strategy and applicable trade agreements.
NAICS 811310 covers "Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance." Firms registered under this NAICS with relevant generator maintenance experience should verify their SAM.gov registration is active and their NAICS codes are current.
Given the foreign place of performance in Canada, bidders should consider:
- Ability to perform work in Ottawa, Ontario, or subcontract with local technical staff
- Compliance with Canadian labor, environmental, and business regulations
- Whether the contract requires U.S. personnel security clearances or facility access approvals
- Logistical costs of cross-border service delivery if not locally established
See the solicitation for specific eligibility requirements, security clearance needs, and any nationality or visa restrictions for workers.
How to put together a competitive bid
For open generator maintenance solicitations at diplomatic posts, emphasize these elements:
Technical approach: Detail your preventive maintenance protocol aligned with manufacturer specifications and NFPA 110 standards for emergency power systems. Include response time commitments for emergency repairs outside scheduled maintenance.
Personnel qualifications: Highlight factory-trained technicians, certifications from generator manufacturers (e.g., Cummins, Caterpillar, Kohler), and experience with similarly sized commercial or critical-facility systems.
Local presence or partnership: If you lack an Ottawa base, identify a verified subcontractor or partnership arrangement with Canadian-qualified technicians. Embassy contracts often prioritize proven local response capability.
Past performance: Reference contracts for federal, critical infrastructure, or international facility maintenance. Government references strengthen credibility for State Department work.
Price realism: Factor in Canadian labor rates, transportation of parts across the border, currency exchange considerations, and any applicable Canadian taxes or duties.
Next steps
Read the full solicitation on SAM.gov using solicitation number 19CA5227Q0003—review the statement of work, performance requirements, and evaluation criteria.
Note the firm deadline: Submissions are due December 3, 2026, by 4:00 PM Eastern Time—allow margin for technical submission issues.
Verify your SAM.gov registration is active and includes NAICS 811310, then prepare your technical and price proposal according to the solicitation's prescribed format.
View the official notice on SAM.gov →