Contractor-Hosted Fully Integrated Records Facility (FIRF) IDIQ
HEALTH AND HUMAN SERVICES, DEPARTMENT OF.FOOD AND DRUG ADMINISTRATION.FDA OFFICE OF ACQ GRANT SVCS · Response deadline: Thu, 05 Nov 2026
What the government is buying
The Food and Drug Administration (FDA) is seeking a Contractor-Hosted Fully Integrated Records Facility (FIRF) under an Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract structure. A FIRF is a secure, contractor-operated facility that provides comprehensive records management services—including storage, processing, and management of physical and/or electronic records—integrated with government systems and workflows.
Under an IDIQ arrangement, the FDA establishes a master contract with qualified vendors and subsequently issues task orders for specific requirements as they arise. This structure allows the agency to obtain records management services flexibly over the contract period without committing to fixed quantities upfront.
The work will be performed in Silver Spring, Maryland, where the FDA maintains significant operations.
Key facts
| Field | Value |
|---|---|
| Agency | Department of Health and Human Services, Food and Drug Administration, Office of Acquisition and Grants Services |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 75F40126R00009 |
| NAICS | 541611 (Administrative Management and General Management Consulting Services) |
| Set-aside | Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) |
| Response deadline | November 5, 2026 at 2:00 PM ET |
| Place of performance | Silver Spring, MD |
Who can bid
This opportunity is restricted to Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns certified in the Small Business Administration's Veteran Small Business Certification (VetCert) program or the VA's Center for Verification and Evaluation (CVE) program. The SDVOSB set-aside under FAR 19.14 requires that the service-disabled veteran must own at least 51% of the business, unconditionally control its management and daily operations, and hold the highest officer position or manage the business if not the highest officer.
Eligibility is verified through SAM.gov registration and must be current at time of award. Joint ventures are permitted under SDVOSB rules if the joint venture is registered in SAM and meets specific regulatory requirements. See the solicitation for any additional contractor qualifications, past performance requirements, or facility clearances needed for handling FDA records.
How to put together a competitive bid
Understand the FIRF model: A competitive offeror will demonstrate capability to host and operate a fully integrated records facility, not merely provide storage. This typically encompasses receipt, inventory management, retrieval capabilities, disposition services, and potential digitization. The NAICS code 541611 signals the government's framing of this as management consulting-oriented service delivery rather than warehousing.
Emphasize security and compliance: FDA records may include sensitive regulatory, research, or enforcement materials. Detail your facility security (physical and cybersecurity), chain-of-custody protocols, staff clearance procedures, and compliance with federal records management statutes including the Federal Records Act and applicable NARA standards.
Pricing for IDIQ success: IDIQ contracts require competitive pricing at the master contract level, but profitability often depends on task order performance. Structure your pricing to be competitive for the base contract while preserving margin flexibility for anticipated task order requirements.
Demonstrate integration capability: "Fully Integrated" implies connectivity with FDA systems. Describe your IT infrastructure, API capabilities, and experience integrating with federal agency platforms for records tracking and workflow automation.
SDVOSB narrative: Highlight your service-disabled veteran ownership story and any veteran hiring or supplier diversity commitments that strengthen your approach.
Next steps
Read the full solicitation at SAM.gov using solicitation number 75F40126R00009 to understand detailed technical requirements, evaluation criteria, proposal instructions, and any attachments or Q&A amendments.
Verify your SDVOSB status is current and properly reflected in SAM.gov before preparing your offer.
Note the deadline: Proposals are due November 5, 2026 at 2:00 PM Eastern Time. Allow ample time for system uploads and potential technical issues.
View the official notice on SAM.gov →