CRAC Maintenance Service
DEPT OF DEFENSE.DEPT OF THE ARMY.NATIONAL GUARD BUREAU.JFHQ USPFO OH.USPFO OH PROCUREMENT.W7NU USPFO ACTIVITY OHANG 179 · Response deadline: Mon, 26 Oct 2026
What the government is buying
The U.S. Army National Guard Bureau, through the Ohio Joint Forces Headquarters (JFHQ USPFO OH), is seeking maintenance services for a Computer Room Air Conditioning (CRAC) unit. CRAC systems are specialized cooling equipment designed to maintain precise temperature and humidity levels in server rooms, data centers, and other mission-critical IT environments. These systems differ from standard commercial HVAC units because they operate continuously, manage high heat densities from electronic equipment, and often integrate with building management systems or data center infrastructure monitoring platforms.
Maintenance work on CRAC units typically includes preventive maintenance inspections, filter changes, refrigerant monitoring, compressor servicing, fan and blower maintenance, calibration of sensors and controls, emergency repair services, and sometimes replacement of major components. Given the National Guard's operational requirements, uptime reliability and rapid response capability are typically central priorities for this type of contract.
See the solicitation for the specific CRAC unit model, facility location, maintenance schedule, and performance requirements.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of the Army, National Guard Bureau, JFHQ USPFO OH |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | W50S8R27Q0001 |
| NAICS | 811310 |
| Set-aside | Small Business Set Aside - Total |
| Response deadline | October 26, 2026 at 1:00 PM EDT |
| Place of performance | Ohio |
Who can bid
This opportunity is set aside exclusively for small businesses under NAICS 811310—Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. To qualify, your business must meet the Small Business Administration's size standard for this NAICS code, which is typically based on average annual receipts over a specified period. You must also be registered in the System for Award Management (SAM.gov) and have an active status at the time of award.
Certification under specific small business programs (8(a), women-owned, service-disabled veteran-owned, HUBZone) is not required for this total small business set-aside—standard small business eligibility is sufficient. However, if you hold such certifications, you may still bid using that status for tracking purposes.
You must be capable of performing CRAC maintenance work in Ohio and should have relevant technical capabilities, appropriate licenses, and insurance coverage. See the solicitation for any mandatory past performance requirements, technical certifications, or facility security clearances.
How to put together a competitive bid
For maintenance services contracts, proposal evaluators typically scrutinize technical approach, personnel qualifications, and pricing most closely. Structure your response to address each explicitly:
Technical approach: Describe your preventive maintenance methodology, diagnostic capabilities for CRAC-specific issues (refrigerant leaks, compressor failure, humidity control malfunctions), and procedures for emergency response. Include your typical response time for urgent calls and how you maintain parts inventory or supply chain relationships for specialized CRAC components.
Personnel qualifications: Identify technicians who hold EPA Section 608 certification (required for refrigerant handling) and any manufacturer-specific training for common CRAC brands like Liebert, Stulz, or Carrier. Document years of experience with precision cooling systems—not general HVAC.
Past performance: Provide relevant contract references for CRAC or data center cooling maintenance, ideally with military, federal, or critical infrastructure clients. Include contact information and brief scope summaries.
Pricing: For maintenance contracts, offer both annual fixed pricing and clear hourly rates for out-of-scope repairs. Itemize if the solicitation requires it. Consider travel costs to the Ohio location from your base of operations.
Next steps
- Read the full solicitation W50S8R27Q0001 on SAM.gov for detailed specifications, evaluation criteria, and submission instructions.
- Verify your SAM registration is active and your business profile reflects NAICS 811310.
- Note the firm deadline: October 26, 2026 at 1:00 PM EDT—late submissions are typically not accepted.
View the official notice on SAM.gov →