Critical Care Hospital Bed Rental Services (Hill-Rom OR EQUAL)
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.248-NETWORK CONTRACT OFFICE 8 (36C248) · Response deadline: Wed, 21 Oct 2026
What the government is buying
The Department of Veterans Affairs (VA) is seeking critical care hospital bed rental services for its facility in Tampa, Florida. This is a "brand name or equal" procurement specifically referencing Hill-Rom beds or equivalent products that meet the same functional requirements. The VA requires rental services rather than purchase, which typically includes delivery, installation, maintenance, and eventual removal of the equipment.
Critical care hospital beds are specialized medical devices used in intensive care units (ICUs) and other high-acuity settings. These beds feature advanced positioning capabilities, integrated scales, pressure redistribution surfaces, and connectivity for patient monitoring systems. Rental arrangements for such equipment are common in healthcare because they allow facilities to manage capital expenditures, upgrade technology regularly, and ensure responsive maintenance without owning depreciating assets.
Key facts
| Field | Value |
|---|---|
| Agency | VA Network Contract Office 8 |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 36C24827Q0025 |
| NAICS | 532490 |
| Set-aside | No Set aside used |
| Response deadline | October 21, 2026 at 12:00 PM ET |
| Place of performance | Tampa, FL |
Who can bid
This procurement is open to all responsible offerors—there is no small business set-aside, meaning large businesses as well as small businesses may submit bids. NAICS code 532490 covers "Other Commercial and Industrial Machinery and Equipment Rental and Leasing," a category that includes medical equipment rental providers.
Eligible bidders should be capable of providing hospital-grade critical care beds that meet or exceed Hill-Rom specifications, along with comprehensive service support. Companies in this space typically include national medical equipment rental firms, regional healthcare equipment providers, and authorized Hill-Rom distributors with rental divisions. Small businesses competing against larger firms should emphasize responsive local service, flexible contract terms, or specialized VA healthcare experience.
How to put together a competitive bid
Given the "or equal" nature of this procurement, carefully review the solicitation's detailed specifications for what constitutes acceptable equivalence to Hill-Rom critical care beds. See the solicitation for exact technical requirements, but generally you should prepare:
- Technical documentation: Product literature, specifications sheets, and comparison data demonstrating your beds meet all salient characteristics of the referenced brand
- Service plan: Detailed description of delivery timelines, installation procedures, preventive maintenance schedules, repair response times, and removal protocols
- Rental pricing structure: Monthly rates, any minimum rental periods, transport costs, and responsibility for accessories or consumables
- Past performance: References from VA or other federal healthcare facilities, particularly for critical care bed rentals
- Regulatory compliance: FDA registration, applicable medical device standards, and accreditation status
For open-market competition against larger firms, highlight any advantages in logistical proximity to Tampa, specialized VA contracting experience, or superior service metrics. Ensure your quote accounts for all potential costs across the rental period.
Next steps
Read the full solicitation on SAM.gov using solicitation number 36C24827Q0025 to obtain complete specifications, evaluation criteria, and submission instructions. Note the firm response deadline of October 21, 2026 at 12:00 PM Eastern Time. Allow adequate time for SAM registration if not already active, and prepare required representations and certifications.
View the official notice on SAM.gov →