Facility Vacuum System Chillers
ENERGY, DEPARTMENT OF.ENERGY, DEPARTMENT OF.HANFORD LABORATORY MANAGEMENT AND INTEGRATION LLC · Response deadline: Tue, 27 Oct 2026
What the government is buying
The Department of Energy (DOE) and its contractor Hanford Laboratory Management and Integration LLC are seeking suppliers for Facility Vacuum System Chillers. This is a solicitation for industrial refrigeration equipment used in laboratory or facility operations. Chillers in this context typically provide temperature control for vacuum systems, which are critical components in scientific, research, or industrial processing environments—consistent with work conducted at the Hanford Site, a DOE nuclear cleanup and research complex in Washington State.
NAICS code 333415 classifies this as "Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing." This covers the manufacturing of industrial refrigeration equipment, including chillers designed for specialized applications like vacuum system cooling. No set-aside program applies to this procurement, meaning it is open to all qualified businesses regardless of size or socioeconomic status.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Energy (DOE); Hanford Laboratory Management and Integration LLC |
| Notice type | Solicitation |
| Solicitation number | 75029 |
| NAICS | 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) |
| Set-aside | No Set Aside Used |
| Response deadline | October 27, 2026, 4:00 PM PT |
| Place of performance | 66720 (Richland, WA area / Hanford Site) |
Who can bid
This solicitation is open to all qualified businesses—there is no small business or socioeconomic set-aside. Any manufacturer or supplier capable of providing industrial chillers that meet DOE/Hanford's technical specifications may compete.
To bid, your business should have:
- NAICS 333415 manufacturing capabilities or authorized distribution relationships for industrial refrigeration/chiller equipment
- Experience with specialized or custom industrial chillers, particularly for scientific, laboratory, or nuclear facilities (widely relevant given the Hanford Site's operations)
- Ability to meet DOE cybersecurity, safety, and quality requirements typical of federal nuclear facility procurements
- Capacity to deliver to and potentially perform work at the Hanford Site in Washington State
If you are a small business, note that this is full and open competition—you will compete directly with large manufacturers. Consider whether you can partner as a subcontractor or team with a larger prime if you lack direct manufacturing capacity.
How to put together a competitive bid
Given the specialized nature of vacuum system chillers for a DOE nuclear facility:
- Verify technical fit early. See the solicitation for exact chiller specifications—capacity, temperature range, refrigerant type, compatibility with existing vacuum systems, and any seismic or safety ratings required for Hanford operations.
- Emphasize relevant past performance. Document any prior work supplying industrial chillers to DOE sites, national laboratories, or comparable regulated environments (nuclear, pharmaceutical, semiconductor).
- Address quality assurance and compliance. DOE contractors typically require adherence to specific quality standards (e.g., 10 CFR 830, nuclear safety requirements). See the solicitation for applicable QA plans, testing protocols, and documentation requirements.
- Price strategically. With no set-aside, expect competition from established HVAC/refrigeration manufacturers. Evaluate whether your cost structure allows competitive pricing against larger firms, or whether differentiation through technical superiority or service offerings is viable.
- Plan for security and access. The Hanford Site requires badging, safety training, and potentially security clearances for personnel. Factor these into delivery and installation timelines if required.
- Review subcontracting possibilities. If you are a small business with specialized capabilities but limited production capacity, consider the solicitation's stance on subcontracting arrangements.
Next steps
Read the full solicitation on SAM.gov using solicitation number 75029 to obtain detailed technical specifications, delivery requirements, evaluation criteria, and proposal instructions.
Note the deadline: All proposals must be submitted by October 27, 2026, at 4:00 PM Pacific Time—only six days from the October 21, 2026 posting date. Given this compressed timeline, act immediately to access documents and assess your ability to respond.
Register in SAM.gov if not already active, and confirm your entity registration is current for award eligibility.
View the official notice on SAM.gov →