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FIRE & EMERGENCY MEDICAL SERVICES RECORDS MANAGEMENT SYSTEM (FEMSRMS) SOFTWARE BASE + 3 OPTION YEARS ORDER

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION.NATIONAL AERONAUTICS AND SPACE ADMINISTRATION.NASA IT PROCUREMENT OFFICE · Response deadline: Thu, 29 Oct 2026

What the government is buying

NASA is soliciting a software solution for fire and emergency medical services records management. The Fire & Emergency Medical Services Records Management System (FEMSRMS) will support operations at Stennis Space Center, Mississippi. This appears to be a single-award delivery order with a base period plus three one-year option periods, though see the solicitation for complete ordering structure and pricing details. Records management systems for emergency services typically handle incident reporting, patient care documentation, training records, apparatus maintenance logs, and compliance tracking—functional critical for federal facilities with their own fire departments and EMS responders. NASA's Stennis Space Center operates as a major rocket propulsion testing facility with inherent safety risks that necessitate robust emergency response documentation.

Key facts

Who can bid

This is a full and open competition with no small-business set-aside, meaning businesses of any size may submit offers. Under NAICS 513210 (Software Publishers), the size standard see the solicitation for applicable threshold. Contractors capable of developing, licensing, or integrating specialized records management software for emergency services should evaluate this opportunity. Prior experience with fire/EMS records systems, federal security requirements, and NASA's unique operational environment would strengthen a proposal, though the metadata does not specify mandatory qualifications. Firms should verify their SAM.gov registration status and any required certifications before the October deadline.

How to put together a competitive bid

Given the software-publisher NAICS and emergency-services application, focus your proposal on:

Technical approach: Detail how your records management platform addresses fire and EMS workflows specifically—incident command documentation, NFIRS compatibility, EMS patient care reporting, and integration with dispatch systems. NASA will likely prioritize solutions with proven deployment in comparable federal or high-hazard environments.

Demonstrated performance: Provide past performance references for public-safety software implementations, particularly at federal facilities or comparable industrial sites. Include metrics on system uptime, user adoption, and compliance outcomes.

Security and infrastructure: Address how the solution meets federal cybersecurity requirements. FEDRAMP authorization, NIST 800-53 controls, or willingness to achieve these during deployment may be decisive factors.

Transition and support: Describe data migration from any incumbent system, training for Stennis emergency personnel, and help desk arrangements. The multi-year structure suggests NASA values stable, long-term support.

Pricing strategy: Structure your pricing clearly across base and option years. Without set-aside competition, expect price competition from large established vendors; differentiate through technical merit and risk reduction.

Next steps

Access the full solicitation on SAM.gov using solicitation number 80TECH27QA003. Review all technical requirements, security specifications, and evaluation criteria carefully. Note the firm response deadline of October 29, 2026 at 12:00 PM Central Time—late submissions will not be considered. Given the short posting window (six days), interested offerors should act immediately to obtain the full documentation, assess teaming needs, and prepare responsive proposals. Submit questions through the designated SAM.gov Q&A process if clarification is needed.

View the official notice on SAM.gov →