FY 2026 Preventive Maintenance Services to the Building Automation System
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY LIBREVILLE · Response deadline: Tue, 13 Oct 2026
What the government is buying
The Department of State's U.S. Embassy in Libreville, Gabon is seeking preventive maintenance services for its Building Automation System (BAS) for Fiscal Year 2026. Building Automation Systems control and monitor a facility's mechanical, electrical, and plumbing systems—including HVAC, lighting, power, fire protection, and security systems. Preventive maintenance on these systems typically involves scheduled inspections, calibration of sensors and controllers, software updates, troubleshooting, replacement of worn components, and system performance optimization to prevent failures and maintain energy efficiency.
This is a combined synopsis/solicitation, meaning the notice serves as both a source-sought announcement and a formal request for proposals if the government proceeds directly to award without additional posting.
Key facts
| Attribute | Value |
|---|---|
| Agency | STATE, DEPARTMENT OF — U.S. Embassy Libreville |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 19GB5025Q0022 |
| NAICS | 238220 — Plumbing, Heating, and Air-Conditioning Contractors |
| Set-aside | None (Full and Open Competition) |
| Response deadline | October 13, 2026, 10:00 AM (West Africa Time, UTC+1) |
| Place of performance | Libreville, Gabon (GA-1) |
Who can bid
This solicitation is full and open competition with no small business set-aside, meaning businesses of all sizes may compete. However, small businesses—including those eligible under NAICS 238220's small business size standard—are encouraged to bid.
Given the work location at the U.S. Embassy in Libreville, prospective bidders must consider:
- International operations capability: Ability to perform work overseas, including securing visas, work permits, and local registrations in Gabon
- Personnel clearance requirements: Embassy maintenance contracts often require cleared or clearable technicians; see the solicitation for specific security requirements
- Local labor laws: Compliance with Gabonese employment and tax regulations
- Supply chain logistics: Access to BAS-specific parts and technical support in Central Africa
NAICS 238220 covers HVAC and refrigeration contractors. Firms with BAS-specific expertise—particularly with major systems like Siemens, Honeywell, Johnson Controls, or Schneider Electric—should highlight this capability.
How to put together a competitive bid
Since this is a combined synopsis/solicitation for overseas preventive maintenance, focus your proposal on:
Technical approach: Detail your experience with the specific BAS platform installed at the embassy, if identified in the solicitation, or your breadth of BAS platform expertise. Describe your preventive maintenance methodology—inspection checklists, calibration procedures, predictive diagnostics, and documentation protocols.
Personnel qualifications: Emphasize technician certifications (e.g., vendor-specific BAS programming certifications, HVAC-R licenses, or control systems training). Overseas contracts value stability; propose dedicated personnel with demonstrated retention.
Local presence vs. regional support: If you lack a Libreville office, explain your regional footprint and mobilization plan. Address how you will achieve response times for emergency support, even though this is preventive maintenance.
Past performance: Include contracts for BAS preventive maintenance at comparable secure facilities—embassies, consulates, military installations, or critical infrastructure—particularly in Africa or similarly remote locations.
Pricing strategy: Structure costs clearly: labor rates by technician classification, travel and per diem for any stateside support, parts and materials markups, and any escalation provisions for FY2026.
Compliance: Address any local content requirements, tax obligations, or the need for U.S. personnel to hold Diplomatic passports if required.
Next steps
Read the full solicitation on SAM.gov using solicitation number 19GB5025Q0022. The response deadline is October 13, 2026 at 10:00 AM West Africa Time (UTC+1)—note the time zone conversion if submitting from the United States. The short turnaround from the October 5, 2026 posting date suggests either an urgent requirement or a streamlined procurement; confirm submission requirements and any pre-bid conference details in the full document.
View the official notice on SAM.gov →