FY 27 Services | Kitchen Exhaust Hood Maintenance | Base + 4 | 620
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.242-NETWORK CONTRACT OFFICE 02 (36C242) · Response deadline: Thu, 08 Oct 2026
What the government is buying
The Department of Veterans Affairs (VA) is soliciting offers for kitchen exhaust hood maintenance services at the VA Hudson Valley Health Care System in Montrose, New York. This is a recurring facilities maintenance contract with a base year plus four option years (Base + 4) structure, indicating a potential multi-year engagement for the selected vendor. The "FY 27" designation in the title indicates this contract will begin in Fiscal Year 2027.
Kitchen exhaust hood maintenance typically involves cleaning grease and debris from commercial kitchen ventilation systems, inspecting and servicing exhaust fans, ductwork, and fire suppression components, maintaining compliance with National Fire Protection Association (NFPA) Standard 96, and ensuring systems meet health and safety codes. These services are critical in VA medical center food service operations to prevent fire hazards and maintain sanitary conditions. Commercial kitchen hood cleaning is generally performed on scheduled intervals—often monthly, quarterly, or semi-annually depending on cooking volume—and requires specialized equipment, trained technicians, and proper waste disposal procedures.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 02 |
| Notice type | Solicitation |
| Solicitation number | 36C24227Q0024 |
| NAICS | 811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance |
| Set-aside | None (full and open competition) |
| Response deadline | October 8, 2026, 3:30 PM EDT |
| Place of performance | Montrose, NY |
Who can bid
This solicitation is full and open with no set-aside designation, meaning all responsible sources—large and small businesses alike—may submit offers. Businesses registered in SAM.gov with NAICS 811310 in their profile are eligible to compete. Firms should ensure their SAM registration is active and reflects appropriate North American Industry Classification System codes.
Given the NAICS 811310 designation, eligible bidders typically include commercial kitchen equipment service companies, HVAC specialists with hood cleaning capabilities, and facilities maintenance contractors with food service ventilation expertise. Firms should confirm they hold or can obtain applicable licenses for work in New York State, including any fire safety contractor certifications, and demonstrate experience with NFPA 96 compliance and grease waste handling regulations.
How to put together a competitive bid
For maintenance services contracts, VA evaluators typically assess technical approach, past performance, and price—often using a best-value tradeoff process. Specific evaluation criteria and weights; see the solicitation.
Technical proposal elements to address:
- Staff qualifications and training: Certifications for kitchen exhaust cleaning technicians (such as IKECA or equivalent), OSHA compliance, and background check capabilities for VA facility access
- Methodology: Detailed cleaning procedures, frequency schedules, disposal practices for grease waste, and coordination with facility food service operations to minimize disruption
- Quality assurance: Inspection checklists, documentation systems, and reporting mechanisms for completed work
- Emergency response: Availability for after-hours calls and response time commitments
Past performance: Prepare relevant contract references from similar federal or commercial kitchen exhaust maintenance engagements, particularly in healthcare or institutional settings.
Pricing strategy: Structure your offer to clearly separate base year and option year pricing. Maintenance contracts often use fixed-price or task-order mechanisms; see the solicitation for required format. Account for travel costs to Montrose, specialized equipment, waste disposal fees, and labor rates compliant with any applicable wage determinations.
Next steps
Access the full solicitation on SAM.gov using solicitation number 36C24227Q0024 to retrieve the complete performance work statement, instructions to offerors, evaluation criteria, and required forms.
Act immediately: The response deadline is October 8, 2026, at 3:30 PM EDT—only three days from the October 5, 2026 posting date. This extremely compressed timeline may suggest this is a re-solicitation or that the VA has urgent requirements. Verify whether questions are permitted and whether the deadline allows adequate preparation time.
Confirm SAM registration status and update NAICS codes if needed before attempting submission.
Contact the contracting office listed in the full solicitation with any clarifying questions, noting that time for inquiries is severely limited given the response deadline.
View the official notice on SAM.gov →