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H112--Annual/Sem-i annual fire smoke inspections and auto door services l EKH

VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.255-NETWORK CONTRACT OFFICE 15 (36C255) · Response deadline: Tue, 10 Nov 2026

What the government is buying

The Department of Veterans Affairs is soliciting bids for fire, smoke, and automatic door services at the Dwight D. Eisenhower VA Medical Center in Leavenworth, Kansas. Based on the title and NAICS code, this work involves annual and semi-annual inspections and servicing of fire and smoke detection systems and automatic door equipment—specialized building systems contracting typical of healthcare facility maintenance.

NAICS 541350 covers "Building Inspection Services," though in practice this solicitation encompasses both inspection and active maintenance/servicing of life safety systems. VA medical centers must maintain stringent compliance with fire codes, Joint Commission standards, and VA-specific safety requirements given the vulnerable patient population they serve.

Key facts

Who can bid

This opportunity is 100% set aside for small businesses under the Small Business Set Aside - Total program. Your firm must qualify as small under NAICS 541350 size standards ($20.0 million annual revenue threshold) and be registered in SAM.gov with active status.

Given the specialized nature of this work, the VA will likely require evidence of:

• Licensed fire protection or fire alarm technicians (state of Kansas or reciprocal)
• NICET certification for fire alarm systems (common for federal healthcare work)
• Experience with automatic door operators, particularly in healthcare environments
• Knowledge of NFPA 72 (fire alarms), NFPA 80/101 (smoke doors, egress), and relevant ADA requirements

If you are a small business without this specific expertise, consider subcontracting relationships with certified technicians—though for a total small business set-aside, you must perform the primary contract requirements with your own workforce per SBA affiliation rules.

How to put together a competitive bid

Verify your SAM registration first. Your entity must be active with current representations and certifications, including small business self-certification.

Understand the inspection cycle. The title references "annual/semiannual" services—federal fire protection contracts typically require documented proof of completed inspections on strict schedules, with immediate corrective work for deficiencies found. See the solicitation for the specific equipment inventory and service intervals.

Price strategically. Government solicitations for recurring maintenance often favor fixed-price or indefinite-delivery indefinite-quantity (IDIQ) structures. Calculate labor rates for certified technicians traveling to Leavenworth, equipment costs, and emergency response capabilities. The VA may evaluate on past performance, technical approach, and price.

Demonstrate VA or federal healthcare experience. If you have worked with VA, DOD hospitals, or CMS-regulated facilities, emphasize compliance with life safety codes, infection control protocols, and documentation standards. If new to federal work, highlight equivalent commercial healthcare experience and any Joint Commission familiarity.

Address security requirements early. VA medical centers require contractor background checks and VA identification credentials. Factor timeline and costs for employee badging into your proposal.

Next steps

Access the full solicitation on SAM.gov using solicitation number 36C25526Q0617. Review the statement of work, inspection schedules, past performance requirements, and exact evaluation criteria.

Critical deadline: All proposals must be submitted by November 10, 2026, at 3:00 PM Central Time—only eight days from posting. Given this compressed timeline, prioritize understanding mandatory pass/fail requirements and submission method immediately.

View the official notice on SAM.gov →