H212--Annual Test/Inspection of FireFly Device and Door Drop Cleveland VA Medical Center
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.250-NETWORK CONTRACT OFFICE 10 (36C250) · Response deadline: Wed, 04 Nov 2026
What the government is buying
The Department of Veterans Affairs is seeking a contractor to perform annual testing and inspection of FireFly devices and door drops at the Cleveland VA Medical Center. FireFly devices are wireless emergency-lighting control systems used in healthcare facilities to manage illuminated exit signs and emergency lighting fixtures. Door drops refer to the associated hardware that allows doors to release or close automatically during fire or emergency events. This type of work falls under building inspection services and represents recurring maintenance required for life-safety compliance in federally operated medical facilities.
This is a combined synopsis/solicitation, meaning the notice serves as both the announcement of the requirement and the invitation to bid.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 10 |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 36C25027Q0034 |
| NAICS | 541350 (Building Inspection Services) |
| Set-aside | Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) |
| Response deadline | November 4, 2026, 12:00 PM ET |
| Place of performance | Cleveland, OH |
Who can bid
Only Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) verified in the VA's Vendor Information Pages (VIP) database or the Small Business Administration's SAM dynamic small business search may bid. The business must be at least 51% unconditionally owned and controlled by one or more service-disabled veterans who manage day-to-day operations and hold the highest officer position.
Interested firms should confirm their SDVOSB status is current in SAM.gov and VIP, and that their size standard for NAICS 541350 is met. Joint ventures are permitted under FAR 19.14 if the SDVOSB partner is the managing venturer and receives profits commensurate with ownership.
How to put together a competitive bid
For life-safety inspection work, VA contracting officers typically evaluate on price and technical approach. To strengthen your proposal:
Verify certifications: Ensure technicians hold relevant NICET certification or state/local fire alarm/egress system inspection licenses applicable to Ohio. FireFly systems may require manufacturer-specific training; see the solicitation for any mandatory qualifications.
Detail methodology: Describe your inspection protocol for wireless emergency lighting controls, including functional testing of receivers, transmitters, battery backup duration tests, and documentation procedures. Specify how you coordinate with VA facility staff to minimize disruption in an active medical center.
Explain door drop expertise: Address knowledge of electromagnetic door holders, fusible link releases, and interface with the facility's fire alarm panel. Include your procedure for post-inspection reporting and deficiency tagging.
Price strategically: Combined synopsis/solicitations often use simplified acquisition procedures. Review the stated evaluation criteria—likely lowest price technically acceptable (LPTA) or tradeoff. Calculate travel, labor rates for Cleveland-area technicians, and any subcontractor costs.
Reference past performance: Include recent VA or healthcare facility inspection contracts, particularly for NFPA 101 (Life Safety Code) and NFPA 110 compliance.
Submit complete package: Include all required representations, cybersecurity attestations, and proof of SDVOSB status.
Next steps
Pull the full solicitation on SAM.gov using solicitation number 36C25027Q0034 to review scope details, deliverables, and exact instructions for proposal submission.
Calendar the deadline: November 4, 2026, 12:00 PM Eastern Time—late submissions will not be considered.
View the official notice on SAM.gov →