H265--Imaging Testing and Inspection Services - Medical Physicist
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.261-NETWORK CONTRACT OFFICE 21 (36C261) · Response deadline: Mon, 26 Oct 2026
What the government is buying
The Department of Veterans Affairs is seeking Imaging Testing and Inspection Services involving a Medical Physicist. This type of work typically involves quality assurance testing, calibration, safety inspections, and compliance verification of medical imaging equipment used in VA healthcare facilities. Medical physicists in this context ensure that diagnostic imaging equipment—such as CT scanners, MRI machines, X-ray systems, and nuclear medicine devices—meets clinical standards, regulatory requirements, and patient safety protocols. The classification code H265 corresponds to Medical and Health Studies, which encompasses specialized professional services supporting healthcare delivery. See the solicitation for the complete scope of work, specific equipment types, and performance requirements.
Key facts
| Field | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 21 (36C261) |
| Notice type | Solicitation |
| Solicitation number | 36C26127Q0074 |
| NAICS | 541380 |
| Set-aside | None |
| Response deadline | October 26, 2026, 10:00 AM PT |
| Place of performance | Not specified in notice |
Who can bid
This is an unrestricted, full-and-open competition with no small business set-aside. Any qualified firm registered in the System for Award Management (SAM) may bid, including large businesses, small businesses, and other eligible entities.
However, NAICS 541380 (Testing Laboratories) carries a Small Business Administration size standard of $16.5 million in average annual receipts. Businesses below this threshold qualify as small for this procurement and may consider pursuing this as part of their competitive strategy.
Firms bidding on this work should possess:
- Licensed or certified medical physicists (American Board of Radiology in Therapeutic Radiological Physics, Diagnostic Radiological Physics, or equivalent)
- Experience with healthcare imaging equipment quality assurance programs
- Understanding of FDA, Joint Commission, and VA-specific healthcare equipment standards
Veteran-owned small businesses (VOSBs) and service-disabled veteran-owned small businesses (SDVOSBs) should note that while this is not a set-aside, VA procurements often consider such status in evaluations or for subcontracting plans. See the solicitation for any specific socioeconomic preferences or evaluation criteria.
How to put together a competitive bid
For testing laboratory services involving medical physics, focus your proposal on:
Technical qualifications: Emphasize your medical physicists' board certifications, state licenses, and specific experience with the imaging modalities the VA uses. Document your protocols for acceptance testing, annual surveys, and corrective action procedures.
Past performance: Include relevant contract history with VA facilities, other federal hospitals, or comparable civilian healthcare systems. Provide contactable references for similar imaging physics services.
Compliance documentation: Detail your quality management system, radiation safety program documentation, and adherence to applicable standards (see the solicitation for specific cited standards—commonly AAPM, ACMP, or NRC regulations).
Pricing strategy: As a full-and-open competition, expect price to carry significant weight. Consider whether your small business status offers cost efficiencies. If large business competition is likely, emphasize responsiveness, local presence, and specialized expertise.
Personnel plan: Identify assigned physicists by name with credentials, and explain coverage for ongoing versus episodic inspection needs.
Next steps
- Read the full solicitation on SAM.gov using solicitation number 36C26127Q0074
- Note the deadline: October 26, 2026, at 10:00 AM Pacific Time—no late submissions accepted
- Register or verify SAM.gov status and ensure your entity information is current
- Download all documents including any attachments, amendments, or Q&A responses posted after the initial notice
Amendments frequently appear for medical physics solicitations as agencies clarify technical requirements or site-specific conditions. Monitor SAM.gov regularly through the response period.
View the official notice on SAM.gov →