H312--Fire Alarm Maintenance Service Contract FY27 - NEW Base + Four - 583
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.250-NETWORK CONTRACT OFFICE 10 (36C250) · Response deadline: Fri, 23 Oct 2026
What the government is buying
The Department of Veterans Affairs is soliciting offers for a fire alarm maintenance service contract for fiscal year 2027. This procurement includes a base period plus four option periods (commonly referred to as a "base plus four" structure), suggesting a potential multi-year agreement for ongoing fire alarm system upkeep and servicing.
The classification code H312 corresponds to facilities-related fire protection services. Fire alarm maintenance contracts typically cover routine inspection, testing, repair, and preventive maintenance of fire detection and alarm systems to ensure compliance with National Fire Protection Association (NFPA) standards, particularly NFPA 72, and relevant building and life safety codes. Services may include checking smoke detectors, heat detectors, manual pull stations, notification appliances, control panels, and associated wiring.
Because this is a VA medical center or facility contract (indicated by the "36C250" network contract office designation), the work likely supports healthcare environments where fire safety is critical and system uptime requirements are stringent. VA facilities must maintain Joint Commission accreditation standards and comply with VA-specific fire protection directives alongside federal and local regulations.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 10 (36C250) |
| Notice type | Solicitation |
| Solicitation number | 36C25027Q0009 |
| NAICS | 561621 |
| Set-aside | None (full and open competition) |
| Response deadline | October 23, 2026, 10:00 AM EDT |
| Place of performance | Not specified in notice (see the solicitation) |
The NAICS code 561621 designates "Security Systems Services (except Locksmiths)," which includes fire alarm system installation, monitoring, and maintenance—matching the described scope.
Who can bid
This solicitation is full and open competition with no set-aside program specified, meaning all responsible offerors regardless of business size or socioeconomic status may compete. Both large and small businesses are eligible.
Small businesses in NAICS 561621 with relevant experience should evaluate whether they can meet any applicable size standard and performance requirements. Given the VA's healthcare mission, vendors should anticipate that past performance on similar federal or commercial fire alarm maintenance contracts—particularly in medical, institutional, or government settings—will carry significant weight in evaluation.
No restrictions on bidding are indicated in the metadata, but see the solicitation for any specific qualification requirements such as technician certifications (NICET, manufacturer-specific), licensing, bonding, security clearances, or insurance minimums typical for federal facility work.
How to put together a competitive bid
For fire alarm maintenance solicitations, bidders should focus on several practical elements:
Technical proposal strength: Detail your approach to preventive maintenance schedules, emergency response times, and documentation protocols. VA facilities require strict adherence to inspection frequency and record-keeping for regulatory compliance. Specify how your firm tracks and reports maintenance activities to satisfy both NFPA 72 documentation requirements and VA-specific reporting needs.
Personnel qualifications: Identify certified technicians you will assign, including NICET certification levels, manufacturer training credentials, and any VA facility access experience. Healthcare setting familiarity is valuable—emphasize training in infection control, after-hours work protocols, and patient safety awareness.
Past performance: Cite comparable contracts, especially federal or healthcare-sector fire alarm maintenance. Include contract values, periods of performance, and client references. VA evaluators typically prioritize demonstrable success in similar environments over lower pricing alone.
Pricing structure: The base-plus-four structure means developing pricing for the initial base year with pre-negotiated option year prices. Ensure your pricing accounts for inflation, potential equipment obsolescence, and escalation of labor costs across the full performance period. Identify whether the solicitation requires separate line items for routine maintenance, emergency repairs, and parts/materials.
Compliance documentation: Anticipate requirements for SAM registration, past performance verification systems, and possibly VA-specific vendor enrollment.
Next steps
Access the full solicitation on SAM.gov using soliciation number 36C25027Q0009. Review all sections including the statement of work, evaluation criteria, and any amendments posted after the initial notice date.
The response deadline is October 23, 2026, at 10:00 AM Eastern Daylight Time—allow adequate time for proposal preparation, as fire alarm maintenance solicitations typically include detailed technical requirements. SAM.gov registration must be current and active. Submit questions through the designated channels per the solicitation instructions, noting any question deadline that may precede the proposal due date.
View the official notice on SAM.gov →