Hanscom Aero Club Automated Fuel Management System Replacement
DEPT OF DEFENSE.DEPT OF THE AIR FORCE.AIR FORCE MATERIEL COMMAND.AIR FORCE LIFE CYCLE MANAGEMENT CENTER.FA2835 AFLCMC HANSCOM PZI · Response deadline: Fri, 06 Nov 2026
What the government is buying
The U.S. Air Force is seeking a contractor to replace the automated fuel management system at the Hanscom Aero Club, located at Hanscom Air Force Base in Massachusetts. The work involves supplying and installing equipment classified under NAICS 333914, which covers measuring, dispensing, and other lubricating equipment and parts manufacturing.
An automated fuel management system typically handles aircraft fuel storage monitoring, pumping, metering, and access control—capabilities that allow tracking of fuel issued to individual aircraft and users. For an aero club where both military and civilian aviators may refuel, such systems integrate hardware (pumps, meters, sensors, point-of-sale or access terminals) with software for inventory management, billing, and reporting.
This is a total small business set-aside, meaning only qualified small businesses under the size standard for NAICS 333914 may bid. The Air Force Life Cycle Management Center at Hanscom is managing the procurement.
Key facts
| Attribute | Value |
|---|---|
| Agency | Air Force Life Cycle Management Center (AFLCMC), Hanscom AFB |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 2027-PZI-1839 |
| NAICS | 333914 |
| Set-aside | Small Business Set Aside - Total |
| Response deadline | November 6, 2026 at 12:00 PM ET |
| Place of performance | Massachusetts |
Who can bid
Only small businesses may submit offers. For NAICS 333914, the Small Business Administration size standard is 1,000 employees. Your business must be registered in SAM.gov, have an active registration through the anticipated award period, and be certified as small under this NAICS. If you hold relevant past performance on fuel systems, military aviation support equipment, or similar automated dispensing systems, highlight this in your proposal.
Joint ventures and mentor-protégé arrangements are permissible if structured to comply with SBA affiliation rules. If you are a non-manufacturer, be prepared to demonstrate compliance with the non-manufacturer rule or any applicable waiver.
How to put together a competitive bid
Understand the technical scope. Solicitations for fuel management systems typically require compatibility with existing infrastructure (tanks, dispensers, electrical), compliance with fire safety and environmental regulations, and integration with base accounting systems. Evaluate whether your solution meets Air Force specifications for security, data export, and user authentication.
Assess site conditions. Hanscom Aero Club operates on an active military installation. Factor in security clearance requirements for installation personnel, base access procedures, and any restrictions on work hours. Site visits may be available—check the solicitation for instructions.
Address lifecycle costs. Beyond equipment price, evaluators often consider training, warranty, technical manuals, and long-term maintenance support. Propose a complete package rather than equipment alone.
Leverage small business strengths. As a small business set-aside, you compete only against other small businesses rather than large defense primes. Emphasize responsiveness, dedicated support, and specialized expertise in aviation fuel systems.
Verify compliance deadlines. The response deadline is November 6, 2026 at noon Eastern. Build in time for SAM.gov technical issues, certificate updates, and proposal validation.
Next steps
Read the full solicitation on SAM.gov using solicitation number 2027-PZI-1839. The Combined Synopsis/Solicitation format means the notice may contain or directly attach the full request for proposals. Review all attachments, including specifications, delivery requirements, and evaluation criteria. Note that proposals are due November 6, 2026 at 12:00 PM Eastern Time—late submissions are typically not accepted in federal procurements.
View the official notice on SAM.gov →