J045--Correction and Rebuild of Shell and Tube Heat Exchangers: One time Service
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.NETWORK CONTRACT OFFICE 19 (36C259) · Response deadline: Tue, 10 Nov 2026
What the government is buying
The Department of Veterans Affairs needs correction and rebuild services for shell and tube heat exchangers. This is a one-time service requirement. Shell and tube heat exchangers are common industrial equipment used to transfer heat between two fluids—typically found in HVAC systems, power generation, and manufacturing processes. The VA facility in Aurora likely uses these units for heating, cooling, or process temperature control in its medical or administrative buildings.
This procurement falls under NAICS code 811412, which covers "Appliance Repair and Maintenance." Work under this code includes the repair and maintenance of commercial and industrial machinery and equipment, such as heating and cooling systems. The specific classification code J045 corresponds to gases and related equipment, fittings, and components services.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 19 |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 36C25927Q0038 |
| NAICS | 811412 |
| Set-aside | Small Business Set Aside - Total |
| Response deadline | November 10, 2026 at 2:00 PM Mountain Time |
| Place of performance | Aurora |
Who can bid
This opportunity is set aside exclusively for small businesses under the Small Business Set Aside - Total program. To compete, your business must:
- Meet the SBA size standard for NAICS 811412 (see the solicitation for the specific employee or revenue threshold)
- Be registered in SAM.gov and have an active registration
- Be ready to demonstrate small business status in any required certification
- Have the capability to perform shell and tube heat exchanger rebuild work at the Aurora location
No specific socioeconomic set-aside (such as 8(a), HUBZone, SDVOSB, or WOSB) applies here—any qualified small business may bid.
How to put together a competitive bid
For this type of specialized mechanical service, focus on these elements:
Technical capabilities. Emphasize experience with shell and tube heat exchanger repairs specifically—tube replacement, shell repair, gasket and seal replacement, pressure testing, and compliance with ASME codes. See the solicitation for exact scope and technical specifications.
Personnel qualifications. Highlight certified welders, pressure vessel technicians, and any ASME or NBIC (National Board of Boiler and Pressure Vessel Inspectors) certifications your team holds.
Past performance. Include references from similar correction and rebuild projects, especially for federal or healthcare facilities with strict safety and compliance requirements.
Pricing strategy. Build your cost estimate around labor (skilled trades), materials (tubes, gaskets, seals), testing and certification, and travel to Aurora. Since this is a one-time service, material escalation risk is limited, but verify whether the VA expects firm fixed pricing or allows for some variable materials costs.
Compliance. VA medical facilities have specific safety, infection control, and operational requirements. Address how your work will minimize disruption to facility operations.
Next steps
- Read the full solicitation on SAM.gov using solicitation number 36C25927Q0038 to obtain the complete statement of work, delivery requirements, and evaluation criteria
- Note the deadline: Responses must be submitted by November 10, 2026 at 2:00 PM Mountain Time—late submissions will not be considered
View the official notice on SAM.gov →