J045--Glycol Loop Flushing - NWI
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.NETWORK CONTRACT OFFICE 23 (36C263) · Response deadline: Tue, 10 Nov 2026
What the government is buying
The Department of Veterans Affairs is soliciting services for glycol loop flushing at a VA facility in Northwest Indiana (NWI). This work falls under NAICS code 238220, Plumbing, Heating, and Air-Conditioning Contractors.
Glycol loop flushing is a maintenance procedure for hydronic heating and cooling systems that use a mixture of water and glycol (ethylene or propylene glycol) as a heat transfer fluid. Over time, glycol solutions can degrade, become contaminated with corrosion byproducts, or lose their chemical inhibitors—reducing system efficiency and risking damage to boilers, chillers, and piping infrastructure. The scope likely includes draining the existing fluid, flushing the loop with cleaning solutions, inspecting system components, and refilling with properly formulated glycol.
This is specialized mechanical work requiring expertise with commercial/industrial HVAC systems, chemical handling, and disposal protocols. The J045 classification code indicates building maintenance and related services.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 23 (36C263) |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 36C26327Q0060 |
| NAICS | 238220 |
| Set-aside | Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) |
| Response deadline | November 10, 2026, 5:00 PM CT |
| Place of performance | Not specified in metadata; see the solicitation |
Who can bid
This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under FAR 19.14. To qualify, your business must:
- Be at least 51% unconditionally owned by one or more service-disabled veterans
- Have management and daily operations controlled by service-disabled veterans
- Meet SBA size standards for NAICS 238220 ($16.5 million annual average receipts)
- Be verified as an SDVOSB in the SAM.gov entity registration or through the SBA's Veterans Small Business Certification (VetCert) program if applying for SBA certification programs
If your SAM.gov entity registration does not reflect current SDVOSB status, update it immediately—processing can take several weeks and the November 10 deadline allows limited time.
How to put together a competitive bid
For glycol system maintenance work, VA evaluators typically assess technical approach, past performance, and price. Specific steps to strengthen your bid:
Technical approach: Detail your flushing methodology—whether you use chemical cleaners, high-velocity water flushing, or pneumatic methods. Address how you will maintain system integrity for connected medical or administrative infrastructure during the procedure. Specify glycol type, concentration targets, and inhibitor packages you will use, as these directly impact long-term system performance.
Personnel qualifications: Highlight technicians with certifications from relevant bodies (e.g., HVAC-R technicians with EPA Section 608 certification for refrigerant handling, though glycol work differs; or specialized hydronic system training). Safety credentials matter given chemical exposure risks.
Past performance: Document prior glycol flushing or hydronic maintenance contracts, especially with federal healthcare facilities. Include contactable references with comparable scope and complexity.
Pricing: Understand that glycol disposal carries environmental compliance costs; factor in waste handling, analytical testing of spent fluid, and documentation. Request clarification through SAM.gov if disposal responsibilities are unclear.
Compliance: Confirm your SAM.gov registration is active and includes your SDVOSB designation. Verify DUNS/UEI alignment across all systems.
Next steps
Access the full solicitation 36C26327Q0060 at SAM.gov immediately. Review the complete statement of work, evaluation criteria, and any amendments— Combined Synopsis/Solicitation notices often contain all contract terms without a separate follow-on solicitation.
Critical deadline: Responses are due November 10, 2026, by 5:00 PM Central Time. Build in buffer time for technical questions and submission troubleshooting. Monitor SAM.gov for amendments, which this office may issue given the multi-week posting period.
View the official notice on SAM.gov →