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Mechanical Services Basic Ordering Agreement (BOA)

ENERGY, DEPARTMENT OF.ENERGY, DEPARTMENT OF.BROOKHAVEN NATL LAB -DOE CONTRACTOR · Response deadline: Fri, 30 Oct 2026

What the government is buying

The U.S. Department of Energy's Brookhaven National Laboratory is soliciting a Basic Ordering Agreement (BOA) for mechanical services. A BOA is an indefinite-delivery vehicle that establishes terms and pricing for future task orders rather than a firm contract for specific work. Under a typical mechanical services BOA, vendors provide labor and expertise for maintenance, repair, installation, and modification of mechanical systems—potentially including HVAC, piping, plumbing, and related infrastructure work—at the laboratory's Upton, New York facility. The specific scope, quantities, and requirements for individual task orders under this BOA will be defined in the solicitation and subsequent order solicitations; see the solicitation for complete details.

Key facts

Who can bid

This opportunity is set aside for total small business participation, meaning only firms that qualify as small under the size standard for NAICS 238220 may submit offers. The standard for NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors) is typically measured by average annual receipts over three years; see the solicitation for the applicable threshold.

To be eligible, your business must:

• Be verified as small in SAM.gov at the time of offer submission
• Be registered in SAM.gov with active status
• Possess any facility security clearances, technical qualifications, or past performance credentials the solicitation requires—see the solicitation for specifics
• Be capable of performing work at Brookhaven National Laboratory's Upton, New York location

Joint ventures and teaming arrangements are permitted under SBA rules if structured properly before proposal submission, but the small business prime must perform the required percentage of work; see the solicitation for any additional restrictions.

How to put together a competitive bid

For a mechanical services BOA at a DOE national laboratory, emphasize these elements:

Technical approach. Detail your workforce capabilities—licensed plumbers, HVAC technicians, pipefitters, and welders—and how you will respond to task order requests on Brookhaven's schedule. If the solicitation specifies response time requirements (e.g., emergency repair windows), address them directly.

Past performance. Cite comparable mechanical work for federal agencies, research facilities, or complex industrial sites. DOE labs prioritize safety record, radiological worker training familiarity, and experience with technical specifications common to scientific facilities.

Pricing strategy. BOAs require careful development of labor rates, material markups, and not-to-exceed pricing that will anchor future task order competitions. Review comparable DOE mechanical BOA awards on SAM.gov Contract Opportunities to benchmark your loaded labor rates.

Small business narrative. If the solicitation includes evaluation factors for small business participation beyond the set-aside itself (subcontracting plans, etc.), address them comprehensively.

Safety and quality. Brookhaven National Laboratory maintains strict safety protocols. Your safety plan, OSHA record, and any relevant certifications (e.g., ASME, EPA Section 608 for refrigerants) should be current and well-documented.

Next steps

1. Access the full solicitation immediately on SAM.gov using solicitation number SJ472268 to review the statement of work, evaluation criteria, required certifications, and proposal instructions.
2. Confirm your SAM.gov registration is active and your small business size classification is correct for NAICS 238220.
3. Note the deadline: All proposals must be submitted by October 30, 2026 at 4:00 PM Eastern Time—eight days from the October 22, 2026 posting date.

View the official notice on SAM.gov →