Procurement of Fuel Supplies for the U.S. Embassy in Hanoi, Vietnam.
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY HANOI · Response deadline: Thu, 05 Nov 2026
What the government is buying
The Department of State's U.S. Embassy in Hanoi, Vietnam is soliciting offers for fuel supplies. This is a recurring requirement common to overseas diplomatic posts, which typically need reliable fuel delivery for vehicle fleets, generators, and other embassy operations. The procurement covers the embassy's fuel needs at its Hanoi location.
NAICS 4572 refers to gasoline stations with convenience stores, though in federal contracting this code is often applied to fuel supply and distribution services more broadly—including bulk fuel delivery to government facilities. See the solicitation for the specific fuel types, delivery schedule, and service requirements.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of State, U.S. Embassy Hanoi |
| Notice type | Solicitation |
| Solicitation number | 19VM3027Q0004 |
| NAICS | 4572 |
| Set-aside | None (full and open competition) |
| Response deadline | November 5, 2026, 5:00 PM Vietnam time (+07:00) |
| Place of performance | Hanoi, Vietnam |
Who can bid
This is an unrestricted solicitation with no small business set-aside, meaning businesses of any size may compete. However, the overseas location creates significant barriers to entry that may affect who can realistically perform:
- Vietnam-based firms with existing fuel distribution networks in Hanoi have geographic advantage
- Regional suppliers with experience serving U.S. government facilities in Southeast Asia may be competitive
- Small businesses without overseas logistics capabilities or experience with federal contracting security requirements will find this challenging
All bidders must be registered in SAM.gov and maintain active registration throughout award and performance. Overseas vendors should verify whether their SAM registration supports foreign banking and tax identification requirements. See the solicitation for any vendor qualification requirements, security clearances, or foreign ownership restrictions specific to embassy fuel contracts.
How to put together a competitive bid
Given the unrestricted nature and overseas performance location, focus on these differentiators:
Demonstrate reliable in-country supply chain. The embassy cannot afford fuel interruptions. Document your storage capacity, delivery fleet, backup suppliers, and contingency plans for supply disruptions in Vietnam.
Price strategically for total evaluated cost. Fuel contracts often evaluate price plus transportation, insurance, and currency fluctuation risk. Clarify whether pricing should be fixed or adjustable for global oil market changes. See the solicitation for the pricing structure and evaluation methodology.
Address embassy-specific requirements. Diplomatic posts typically have strict delivery protocols, security procedures, and environmental standards. Detail how drivers will comply with embassy access controls, after-hours delivery procedures, and spill response capabilities.
Leverage past performance. Document any prior contracts with State Department posts, other federal agencies, or comparable international organizations in Vietnam or similar environments.
Understand payment and currency terms. Overseas contracts may involve Special Notices, Letters of Credit, or other payment instruments. Confirm whether bids should be priced in USD or Vietnamese Dong, and how exchange rate risk is allocated.
Next steps
Read the full solicitation on SAM.gov using solicitation number 19VM3027Q0004. Review all technical specifications, delivery requirements, insurance requirements, and proposal submission instructions carefully. Note that responses are due November 5, 2026 at 5:00 PM Vietnam time—account for the +07:00 time zone when scheduling your submission, and submit early to avoid technical issues.
View the official notice on SAM.gov →