Procurement of Furniture Washing and Cleaning Services for the U.S. Embassy in Hanoi, Vietnam.
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY HANOI · Response deadline: Fri, 30 Oct 2026
What the government is buying
The U.S. Department of State is soliciting offers for furniture washing and cleaning services for the U.S. Embassy in Hanoi, Vietnam. This is a recurring need for maintaining embassy facilities—diplomatic posts require regular upkeep of furnishings to support operations, visitor reception, and staff workspaces in a tropical climate where humidity and urban conditions accelerate wear.
Work under NAICS 56174 (Carpet and Upholstery Cleaning Services) typically involves on-site or off-site cleaning of fabric-covered furniture, stain treatment, fabric protection applications, and potentially scheduled maintenance programs. For embassy environments, contractors may need to accommodate secure area access protocols, after-hours scheduling to minimize disruption, and handling of delicate or high-value furnishings. See the solicitation for specific service requirements, frequency, and any performance standards.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of State, U.S. Embassy Hanoi |
| Notice type | Solicitation |
| Solicitation number | 19VM3027Q0005 |
| NAICS | 56174 (Carpet and Upholstery Cleaning Services) |
| Set-aside | None (full and open competition) |
| Response deadline | October 30, 2026, 5:00 PM ICT (UTC+7) |
| Place of performance | Hanoi, Vietnam |
Who can bid
This is a full and open competition with no set-aside restriction, meaning businesses of any size may submit offers. However, the overseas location creates significant practical barriers.
To bid competitively, a firm needs:
- Legal authorization to operate in Vietnam and employ or subcontract local labor
- Capacity to obtain personnel security clearances or embassy access credentials if required
- Equipment and supplies that can be imported or sourced locally (cleaning chemistry, extraction machines, transport vehicles)
- Vietnamese-language capability or local staff for daily coordination
Small businesses without Vietnam presence should consider joint ventures or subcontracting arrangements with local service providers. SAM.gov registration is mandatory, as is compliance with any State Department contractor vetting requirements. See the solicitation for any stated experience prerequisites, bonding, or insurance minimums.
How to put together a competitive bid
Demonstrate local operational credibility. Embassies prioritize reliability and discretion over low cost. Include evidence of existing Vietnam operations, local staff credentials, or partnerships with established Vietnamese cleaning firms.
Address scheduling and access constraints. Propose concrete plans for after-hours work, escorted entry procedures, and coordination with embassy facilities staff. Embassy security rarely permits unfettered access—your methodology should reflect this reality.
Detail supply chain and equipment. Specify whether machines and cleaning agents will be shipped in or procured locally; note any eco-friendly or low-VOC product advantages, as federal facilities increasingly prioritize sustainability.
Price for sustainability. This is services work with likely recurring demand, but avoid unsustainable pricing to win. State Department contracts often run multiple years via option periods; see the solicitation for contract length and any price escalation terms.
Include required representations. Verify your SAM.gov profile is active, complete any FAR provisions cited, and confirm compliance with U.S. export and anti-bribery regulations given the overseas performance location.
Next steps
Read the full solicitation on SAM.gov using solicitation number 19VM3027Q0005. Confirm all submission requirements, any amendments, and the precise response format. Note the firm deadline of October 30, 2026, 5:00 PM Vietnam time (ICT)—late submissions are typically inadmissible in federal procurement. Allow adequate lead time for any SAM.gov technical issues or required document preparation.
View the official notice on SAM.gov →