Purchase of Printer cartridges (Lexmark CX725)
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY BANJUL · Response deadline: Wed, 18 Nov 2026
What the government is buying
The U.S. Department of State's Embassy in Banjul, The Gambia, is soliciting offers for printer cartridges compatible with Lexmark CX725 devices. This is a supply procurement for office equipment consumables—including toner and other cartridge types—needed to support the embassy's printing operations. NAICS 339940 covers Office Supplies (except Paper) Manufacturing, which includes ink and toner cartridge production.
Lexmark CX725 is a color multifunction printer series; cartridges for this device line typically include separate cyan, magenta, yellow, and black toner units, as well as imaging components. The specific quantities, delivery schedule, and any warranty or packaging requirements are not specified in the available metadata. see the solicitation.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of State — U.S. Embassy Banjul |
| Notice type | Solicitation |
| Solicitation number | PR16327020_Solicitation |
| NAICS | 339940 (Office Supplies Manufacturing) |
| Set-aside | No Set aside used |
| Response deadline | November 18, 2026 at 12:00 PM EST |
| Place of performance | Kairaba Avenue, The Gambia (GM-B) |
Who can bid
This procurement is open competition with no small business set-aside. Any responsible offeror—large or small business, domestic or foreign—may submit a bid. However, because the place of performance is at a U.S. embassy in West Africa, bidders should consider:
- Export/import logistics: Ability to ship to and clear customs in The Gambia
- Local delivery capability: Final destination is Kairaba Avenue in Banjul; offerors must arrange timely delivery to this diplomatic facility
- FAR compliance: Standard federal acquisition regulations apply even for overseas posts
- Product authenticity: Lexmark genuine or compatible cartridges must meet any brand/authenticity requirements specified in the full solicitation
Small businesses may still compete, but they will face full market competition without socioeconomic preference.
How to put together a competitive bid
For a supply contract of this type with overseas delivery, focus on these elements:
Product specification compliance: Confirm exactly which Lexmark CX725 cartridge part numbers are required (e.g., standard vs. high-yield, return program vs. regular). The CX725 uses specific toner cartridge families; mismatched SKUs are a common rejection cause. see the solicitation for the approved products list.
Pricing structure: Break out unit prices per cartridge color/type, any shipping costs, and applicable duties or taxes. Embassy procurements overseas often involve complex Incoterms—determine whether delivery is DDP (Delivered Duty Paid) or another arrangement.
Delivery timeline: Overseas supply chains to West Africa can be lengthy. Demonstrate realistic lead times and contingency planning. Consider air freight vs. sea freight tradeoffs for cost and speed.
Past performance: Reference comparable international supply contracts, especially to diplomatic posts or other remote locations. Reliability of delivery matters more than lowest price for critical embassy operations.
Quality assurance: Provide manufacturer authorization letters if offering genuine Lexmark products, or detailed compatibility documentation for third-party cartridges. Counterfeit toner is a known risk in government supply.
Next steps
- Read the full solicitation on SAM.gov using solicitation number PR16327020_Solicitation to obtain the complete specifications, quantities, evaluation criteria, and submission instructions.
- Note the deadline: Responses must be submitted by November 18, 2026 at 12:00 PM Eastern Time. Allow buffer time for technical submission issues, especially if bidding from a different time zone or country.
View the official notice on SAM.gov →