Q403--Mather Ergonomic Evaluations
VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.261-NETWORK CONTRACT OFFICE 21 (36C261) · Response deadline: Thu, 29 Oct 2026
What the government is buying
The Department of Veterans Affairs (VA) is seeking ergonomic evaluation services. This procurement falls under Federal Supply Classification code Q403, which covers physical medicine and rehabilitation-related professional services. Under NAICS 621340 (Physical, Occupational and Speech Therapists, and Audiologists), the VA Network Contract Office 21 expects to obtain professional ergonomic assessment capabilities.
Ergonomic evaluations typically involve assessing workplace environments, equipment, and workflows to reduce injury risk and improve employee wellbeing. These services may include on-site assessments, recommendations for equipment modifications or accommodations, and written reports documenting findings. See the solicitation for the specific scope, deliverables, and any patient population or facility requirements.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of Veterans Affairs, Network Contract Office 21 |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | 36C26127Q0068 |
| NAICS | 621340 (Physical, Occupational and Speech Therapists, and Audiologists) |
| Set-aside | Small Business Set Aside – Total |
| Response deadline | October 29, 2026 at 3:00 PM Pacific Time |
| Place of performance | Not specified in metadata |
Who can bid
This opportunity is reserved exclusively for small business concerns under NAICS 621340. To qualify, your business must meet the SBA size standard for this code: $8.0 million in average annual receipts over three years.
Eligible bidders should be prepared to demonstrate:
- Active SAM.gov registration (mandatory for any federal award)
- Small business size status self-certification
- Relevant professional credentials for ergonomic evaluators (common requirements may include certification in ergonomic assessment, occupational therapy licensure, physical therapy licensure, or related credentials—see the solicitation for specifics)
- Proof of liability insurance and any state licensure requirements
- Past performance references, if requested
Veteran-owned small businesses (VOSBs) and service-disabled veteran-owned small businesses (SDVOSBs) may receive additional evaluation consideration under VA contracting goals, though this is a total small business set-aside rather than a VOSB-specific competition.
How to put together a competitive bid
Given the compressed timeline—posted October 27 with an October 29 deadline—speed and precision are essential:
Verify your SAM.gov standing immediately. A valid registration through the award period is required. Check for expired passwords or outdated representations.
Focus on personnel qualifications. NAICS 621340 contracts are heavily evaluated on the credentials and experience of proposed staff. Highlight certified ergonomic evaluators, occupational therapists, or physical therapists with direct federal healthcare or VA experience. Include resume summaries that demonstrate familiarity with federal workplace accommodation requirements or ADA-related ergonomic assessments.
Demonstrate geographic reach or willingness to travel. With no place of performance specified in the metadata, the VA may require services across Network 21's catchment area or at multiple VA facilities. Clarify your service territory and travel capabilities.
Price competitively for small business ceiling constraints. The $8 million size standard suggests the VA expects proposals from established small practices and consulting firms. Benchmark against GSA Schedule rates for similar ergonomic services if available.
Address past performance concretely. If you have completed ergonomic evaluations for federal agencies, state governments, or large healthcare systems, quantify outcomes: number of assessments conducted, injury reduction percentages, or equipment cost savings achieved.
Next steps
- Read the full solicitation on SAM.gov using solicitation number 36C26127Q0068. The synopsis is brief; mandatory clauses, evaluation factors, and exact deliverables appear only in the complete document.
- Confirm the deadline: responses are due October 29, 2026 at 3:00 PM Pacific Time—a 48-hour turnaround from posting.
- Submit through SAM.gov or the method specified in the solicitation; late submissions are not ordinarily accepted in VA simplified acquisitions.
View the official notice on SAM.gov →