RFQ for Lodging services for training event in Riga, Latvia
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY TALLINN · Response deadline: Mon, 29 Oct 2029
What the government is buying
The U.S. Department of State Embassy in Tallinn is seeking lodging services for a training event in Riga, Latvia. This is a straightforward commercial services procurement under NAICS code 721110— Hotels (except Casino Hotels) and Motels.
The requirement involves providing accommodations for what appears to be an official U.S. government training event. While the solicitation metadata does not specify the number of rooms, duration of stay, or particular amenities required, lodging services for diplomatic training events typically involve blocks of guest rooms, meeting or conference space, and often catering or dining arrangements. See the solicitation for the complete statement of work, room quantities, and any required services beyond basic accommodations.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of State, U.S. Embassy Tallinn |
| Notice type | Solicitation |
| Solicitation number | 19EN1027Q0001 |
| NAICS | 721110 — Hotels (except Casino Hotels) and Motels |
| Set-aside | No Set Aside Used |
| Response deadline | October 29, 2029, 12:00 PM (noon) Eastern European Time (+02:00) |
| Place of performance | Riga, Latvia (LV-RIX) |
Who can bid
This solicitation has no set-aside, meaning it is open competition—any qualified business, including large and small firms, may submit a bid. There is no Small Business Administration preference program applied, and no restrictions to veteran-owned, woman-owned, HUBZone, or other socioeconomic categories.
To be competitive, a bidder should:
- Operate a hotel or lodging facility in Riga, Latvia, or have a partnership arrangement with one
- Hold or be able to obtain any required local business licenses and tax registrations in Latvia
- Have experience with government or corporate group bookings, preferably diplomatic or international organization clients
- Be registered in the U.S. government's System for Award Management (SAM.gov) prior to submission
- Possess or obtain any needed DUNS/UEI number and maintain active SAM registration through the award period
International firms unfamiliar with U.S. federal contracting should note that payment and contract administration will follow Federal Acquisition Regulation procedures, and the U.S. government typically pays via electronic funds transfer in U.S. dollars.
How to put together a competitive bid
For lodging services under full and open competition, focus your proposal on these elements:
Pricing structure: Offer clear, itemized rates—per room per night, meeting space, meals if included, and any taxes or service charges. Government evaluators favor transparency. Note whether your rates are fixed or subject to seasonal fluctuation, and specify currency.
Location and accessibility: Describe your property's proximity to the training venue, transportation links, and any relevant Riga landmarks. Embassy training events often prioritize security-accessible locations with reliable infrastructure.
Past performance: Document experience hosting government, military, NGO, or corporate training groups. Include reference contacts, dates, and group sizes. Strong past performance with U.S. government agencies or NATO-related organizations is particularly valuable.
Personnel and service capabilities: Address staffing for group coordination, front desk support during the event, and any multilingual capabilities. Latvian and English language support is likely essential.
** compliance:** Confirm compliance with any U.S. government-specific requirements that may appear in the solicitation—fire safety codes, Americans with Disabilities Act-equivalent accessibility, information security for guest data, or security clearance requirements for staff with embassy access.
Next steps
- Read the full solicitation on SAM.gov using solicitation number 19EN1027Q0001. The complete document will contain the statement of work, evaluation criteria, mandatory proposal format, and any amendments.
- Confirm your SAM.gov registration is active and will remain valid through any potential award and performance period.
- Note the deadline carefully: October 29, 2029, at 12:00 PM EET (UTC+2). Convert to your local time zone to avoid late submissions.
- Submit questions or requests for clarification through the SAM.gov messaging function well before the deadline, allowing time for the agency to respond.
See the solicitation for all requirements, quantities, and submission instructions.
View the official notice on SAM.gov →