RFQ for PTAC Units
GENERAL SERVICES ADMINISTRATION.FEDERAL ACQUISITION SERVICE.GSA/FAS/GSS/QSCBA/SPECIAL CONTRACTING BRANCH A AND QSCBB SPECIAL CONTRACTING BRANCH B · Response deadline: Wed, 14 Oct 2026
What the government is buying
The U.S. General Services Administration (GSA) is seeking to acquire PTAC units—Packaged Terminal Air Conditioners. These are self-contained heating and cooling systems commonly installed through the wall of commercial buildings, particularly in hotels, motels, assisted living facilities, and residential-style government housing. PTAC units combine compressor, condenser, evaporator, and heating elements in a single cabinet that fits through an exterior wall sleeve.
GSA's Federal Acquisition Service handles procurement for federal agencies nationwide. This purchase supports GSA's mission to provide workspace and related products and services to other government entities. PTAC units are a standard commercial HVAC product category with established manufacturers and replacement markets, which means competition typically centers on pricing, delivery timelines, warranty terms, and compliance with energy efficiency standards.
Key facts
| Attribute | Value |
|---|---|
| Agency | General Services Administration, Federal Acquisition Service, Special Contracting Branch A/B |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | RFQ_47QSCC-27-R-0002 |
| NAICS | 333415 — Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing |
| Set-aside | No Set aside used |
| Response deadline | October 14, 2026 at 3:30 PM Central Time |
| Place of performance | San Diego, CA |
Who can bid
This solicitation is open to all responsible sources—no small-business set-aside applies. Large businesses, small businesses of any type, and non-traditional contractors may all compete. However, the NAICS code 333415 carries a Small Business Administration size standard: manufacturers must have 1,000 or fewer employees to qualify as small. If you are a small manufacturer, you may still compete but will face unrestricted competition.
To bid, you must be registered in SAM.gov (System for Award Management), have an active Unique Entity Identifier (UEI), and maintain any required federal certifications for HVAC equipment. If you are a dealer or distributor rather than a manufacturer, you must demonstrate authorization to sell the proposed brands and confirm your supply chain can meet delivery requirements. Contractors outside California must account for shipping logistics to San Diego.
How to put together a competitive bid
For an unrestricted commercial-item RFQ for HVAC equipment, focus on these elements:
Pricing strategy: Price is typically the primary evaluation factor for off-the-shelf PTAC units. Obtain firm quotes from your manufacturer or ensure your cost model reflects current component and logistics costs. Factor in freight to San Diego and any California-specific regulatory compliance (e.g., Title 24 energy standards, if applicable).
Technical compliance: Identify the specific capacity, voltage, efficiency ratings, and features the solicitation requires—see the solicitation for exact specifications. Common differentiators include EER (Energy Efficiency Ratio), heating BTU output (heat pump vs. electric resistance), and noise ratings. Provide cut sheets and manufacturer specifications that directly respond to each requirement.
Warranty and service: Extended warranties, local service network coverage in the San Diego area, or spare parts availability can strengthen your proposal against low-price competitors.
Past performance: Be prepared to reference recent federal or commercial deliveries of comparable PTAC units, including quantities and end-user satisfaction if requested.
Delivery schedule: Confirm your ability to meet any required delivery windows to the San Diego location, including packaging requirements for wall-sleeve units.
Next steps
- Read the full solicitation on SAM.gov by searching for RFQ_47QSCC-27-R-0002
- Download all attachments, including specifications, evaluation criteria, and any approved brands or equivalent product clauses
- Register or verify your SAM.gov registration and UEI status
- Submit your quotation by October 14, 2026 at 3:30 PM Central Time—late submissions will not be considered
This is a short-turnaround opportunity posted October 8 with a six-day response window. Prioritize obtaining the complete solicitation immediately to assess exact requirements and begin your quote preparation.
View the official notice on SAM.gov →