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Snow Removal and De-Icing Services, Great Plains Area Office - West, Rapid City, SD

HEALTH AND HUMAN SERVICES, DEPARTMENT OF.INDIAN HEALTH SERVICE.GREAT PLAINS AREA INDIAN HEALTH SVC · Response deadline: Tue, 03 Nov 2026

What the government is buying

The Indian Health Service (IHS), Great Plains Area Indian Health Service, is seeking snow removal and de-icing services for its Great Plains Area Office - West facility in Rapid City, South Dakota. This is a recurring need for federal facilities in northern climates: keeping roadways, parking areas, and pedestrian paths clear and safe during winter weather months.

Snow removal and de-icing work for federal medical facilities typically involves plowing, snow hauling or stacking, application of ice-melt chemicals, and potentially sidewalk clearing. The contractor may need to respond on short notice during and after storms to maintain safe access for patients, staff, and emergency vehicles. Specific service areas, trigger depths for mobilization, and material specifications see the solicitation.

IHS facilities serve Native American communities, making reliable winter access particularly critical for healthcare delivery.

Key facts

Who can bid

This opportunity is set aside for Indian Small Business Economic Enterprise (ISBEE) concerns. To qualify, a business must meet SBA size standards for NAICS 561730 ($8.0 million annual receipts cap for landscaping services) and be at least 51% unconditionally owned by one or more Indian tribe members, or by an Indian tribe itself, with management and daily business operations controlled by such owners.

Firms must be certified in the SBA's 8(a) Business Development program under Native American ownership or independently verified as an ISBEE through documentation of tribal enrollment and business structure. Joint ventures with non-ISBEE partners are permitted only under specific SBA rules with the ISBEE as majority partner and managing venturer.

Prospective bidders should confirm their ISBEE status is current in SAM.gov and that any required tribal documentation is complete before submitting.

How to put together a competitive bid

For snow removal services, evaluators typically weigh past performance, price, and technical approach. Key elements to address:

• Personnel and equipment availability: Document trucks with plows, loaders, salt/spreaders, and sidewalk equipment. Specify capacity to clear the site within defined timeframes after snowfall thresholds.
• Response protocol: Describe 24/7 dispatch procedures, storm monitoring, and communication with facility points of contact. Medical facilities prioritize rapid restoration of emergency routes.
• Ice control plan: Detail product types (calcium chloride, magnesium chloride, blended materials), application rates, environmental considerations, and storage arrangements.
• Safety and insurance: Emphasize workers' compensation, commercial auto, general liability coverage, and any experience-modification rate history.
• Local knowledge: Demonstrate familiarity with Rapid City weather patterns, Black Hills snow loads, and proximity for timely response.

Pricing structures in this sector often blend per-event rates, seasonal retainers, or per-inch pricing. See the solicitation for the required pricing format and any cost-reimbursable elements.

Next steps

1. Read the full solicitation on SAM.gov using solicitation number 75H70626Q00000 — the Combined Synopsis/Solicitation contains the detailed statement of work, evaluation criteria, and required representations.

2. Verify your ISBEE certification and SAM registration are active.

3. Note the deadline: November 3, 2026 at 12:00 PM Central Time — late submissions are ineligible.

4. Attend any pre-bid conference or site visit if announced in the solicitation documents.

View the official notice on SAM.gov →