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U.S. Consulate Sao Paulo – Gardening and Ground Maintenance Services

STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.CONSULATE GENERAL SAO PAULO · Response deadline: Wed, 28 Oct 2026

What the government is buying

The U.S. Consulate General in São Paulo is seeking a contractor for gardening and ground maintenance services. This is a routine facilities support contract common at State Department posts abroad, where maintaining embassy and consulate grounds supports both operational security and diplomatic representation.

NAICS 561730 covers Landscaping Services—an industry category that includes lawn care, tree and shrub maintenance, and general groundskeeping for commercial and institutional properties. At a diplomatic facility, this work typically encompasses regular mowing, pruning, fertilization, irrigation system upkeep, and seasonal planting to maintain appearances that meet U.S. government standards in a host-country environment.

The notice was posted October 6, 2026, with responses due approximately three weeks later—see the solicitation for the full statement of work, expected contract duration, and any performance standards.

Key facts

Who can bid

This solicitation has no small-business set-aside indicated, meaning it is open competition—large and small businesses may bid. However, small landscaping firms should not automatically exclude themselves. The work's location in Brazil and the specialized nature of operating at a diplomatic post may naturally limit the competitive field.

To bid, your firm must be registered in SAM.gov with an active registration through the contract performance period. Foreign firms and U.S. companies with Brazilian operations may both be eligible—see the solicitation for any citizenship, security clearance, or local business registration requirements. If past performance in Brazil or at diplomatic facilities is required, the solicitation will specify that.

Given the overseas performance location, consider whether your firm has or can establish legal presence in Brazil, employ local labor law-compliant staffing, and manage currency and tax implications.

How to put together a competitive bid

For landscaping services at an overseas diplomatic post, evaluators typically weigh technical approach, past performance, and price.

Technical approach: Detail your understanding of São Paulo's subtropical climate—heavy rains, dry winters, and rapid vegetation growth—and how your maintenance schedule responds. Specify equipment you maintain on-site or nearby for rapid response. Address how you handle chemical applications given Brazilian environmental regulations and any U.S. government restrictions.

Personnel: Identify proposed supervisors and groundskeepers. At diplomatic posts, reliable attendance and background-vetting tolerance matter. Describe hiring, training, and substitution protocols. If English-speaking supervision is mentioned in the solicitation, confirm your capability.

Past performance: Provide references from comparable institutional clients, ideally overseas or in high-security environments. Quality and timeliness ratings carry weight.

Pricing: Structure your proposal clearly—monthly recurring fees, seasonal adjustments, and any pass-through costs. Given Brazil's economic volatility, understand whether the contract allows exchange rate adjustments or if you must price in USD with contingency.

Next steps

Read the full solicitation on SAM.gov using solicitation number 19BR9327Q0004. Confirm all submission requirements, evaluation criteria, and any amendments. Note the firm deadline of October 28, 2026, at 5:00 PM Brasília time—late submissions are ineligible. Allow time for any required SAM.gov system verification or document preparation if bidding from outside Brazil.

View the official notice on SAM.gov →