US Army Hawaii Dining Facilities’ Large Equipment Preventative Maintenance & Repair Services
DEPT OF DEFENSE.DEPT OF THE ARMY.AMC.ACC.ACC-OO.413TH CSB.0413 AQ HQ RCO-HI · Response deadline: Mon, 30 Nov 2026
What the government is buying
The U.S. Army in Hawaii is seeking large equipment preventative maintenance and repair services for dining facilities across its installation. This falls under commercial and industrial machinery and equipment repair and maintenance—work that typically covers commercial kitchen equipment such as ovens, steamers, refrigerators, walk-in coolers, freezers, dish machines, and other large food-service infrastructure critical to military feeding operations.
Schofield Barracks is the Army's largest installation in Hawaii, supporting thousands of soldiers who require consistent, high-volume meal service. Preventative maintenance contracts of this nature usually involve scheduled service visits, emergency repair response, parts procurement, and documentation to maintain equipment warranties and food safety compliance.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of the Army (413th Contracting Support Brigade, RCO-Hawaii) |
| Notice type | Combined Synopsis/Solicitation |
| Solicitation number | W912CN-27-Q-A009 |
| NAICS | 811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance |
| Set-aside | Small Business Set Aside — Total |
| Response deadline | November 30, 2026 at 10:00 AM Hawaii-Aleutian Time |
| Place of performance | Schofield Barracks, Hawaii |
Who can bid
This opportunity is 100% set aside for small businesses under NAICS code 811310, which carries a Small Business Administration size standard of $16.5 million in average annual receipts. Your business must qualify as small under this threshold to compete.
Eligible bidders should have:
- Active SAM.gov registration valid through contract performance
- Relevant experience servicing commercial food-service or industrial equipment
- Technical capability to service equipment at Schofield Barracks (Oahu, Hawaii)
- Ability to meet any security clearance or base access requirements that may apply; see the solicitation
Veteran-owned, service-disabled veteran-owned, HUBZone, women-owned, and 8(a) small businesses are encouraged to bid under the total small business set-aside, though no specific socioeconomic preference is indicated in the metadata.
How to put together a competitive bid
Understand the equipment scope. Dining facility equipment varies significantly by vendor age and model. Review the solicitation carefully to identify whether specific manufacturer certifications (e.g., Hobart, Vulcan, Traulsen, Randell) are required or preferred. If exact brands are specified, partnerships with authorized service representatives may strengthen your proposal.
Demonstrate local capacity. Hawaii's geographic isolation creates logistics challenges for parts and technician dispatch. Emphasize your Oahu-based operations, local parts inventory, and response time capabilities. The government typically prioritizes minimal equipment downtime for feeding operations.
Structure preventative maintenance rigorously. Proposals should detail your PM schedule (monthly, quarterly, semi-annual), inspection protocols, lubrication and calibration procedures, and documentation systems that track equipment history and predict replacement needs.
Price strategically. Combined synopsis/solicitation notices may be evaluated on lowest price technically acceptable (LPTA) or trade-off criteria. See the solicitation for the specific evaluation framework. Include travel costs, Hawaii-specific overhead, and parts markup transparency.
Address emergency repair response. Dining facilities operate on fixed meal schedules. Define your after-hours and weekend response capabilities, including guaranteed response times and temporary equipment solutions if repairs cannot be completed immediately.
Include past performance. Reference contracts with federal dining facilities, military installations, or comparable high-volume commercial kitchens. CPARS ratings and point-of-contact information strengthen credibility.
Next steps
Download and review the full solicitation package at SAM.gov using solicitation number W912CN-27-Q-A009. Verify all equipment lists, evaluation criteria, and required certifications. Note that proposals are due November 30, 2026 at 10:00 AM HST—the Hawaii-Aleutian time zone may differ from your local time, so confirm the conversion. Submit questions through SAM.gov if clarifications are needed, allowing adequate time for agency response before the deadline.
View the official notice on SAM.gov →