US Embassy Pretoria RFQ - monitors and scanner (PR16337588)
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY PRETORIA · Response deadline: Fri, 13 Nov 2026
What the government is buying
The U.S. Embassy in Pretoria, South Africa is soliciting quotes for computer monitors and a scanner. This is a commercial-off-the-shelf (COTS) IT equipment procurement for the Department of State's overseas mission operations. The specific quantities, brands, technical specifications, and delivery requirements are not available in the notice metadata—see the solicitation for these details.
NAICS code 423430 covers "Computer and Computer Peripheral Equipment and Software Merchant Wholesalers," which includes distributors and resellers of monitors, scanners, and related peripheral equipment. This is a straightforward product resale opportunity rather than a services or manufacturing contract.
There is no set-aside program designated for this procurement, meaning it is open to all qualified businesses regardless of size or socioeconomic status.
Key facts
| Attribute | Value |
|---|---|
| Agency | Department of State, U.S. Embassy Pretoria |
| Notice type | Solicitation (RFQ) |
| Solicitation number | PR16337588 |
| NAICS | 423430 |
| Set-aside | No Set aside used |
| Response deadline | November 13, 2026 at 12:00 PM South Africa time (SAST, UTC+2) |
| Place of performance | Pretoria, Gauteng, South Africa |
Who can bid
Any qualified business—large or small—may bid on this unrestricted procurement. However, given the overseas place of performance in Pretoria, bidders should carefully evaluate their ability to deliver IT equipment to a U.S. diplomatic post in South Africa.
To compete effectively, you will typically need:
- Valid SAM registration: Active registration in the System for Award Management with current entity information
- Trade compliance capabilities: Ability to navigate export controls, customs clearance, and import requirements for South Africa
- International logistics experience: Proven track record delivering COTS electronics to foreign destinations, particularly to secure government facilities
- Product sourcing relationships: Authorized dealer or distributor status for the required monitor and scanner brands, or access to comparable commercial products that meet embassy specifications
If you are a U.S.-based small business without international shipping experience, consider partnering with a freight forwarder or local South African supplier to address the in-country delivery requirements.
How to put together a competitive bid
For COTS IT equipment procurements to overseas embassies, focus on these elements in your quote:
Pricing structure: Break out unit costs, any volume discounts, shipping and insurance to Pretoria, customs duties and VAT handling, and in-country delivery. State Department procurements often evaluate total evaluated price including delivery to destination.
Technical compliance: Explicitly confirm that your proposed monitors and scanner meet or exceed the technical specifications in the solicitation. Embassy IT environments typically require specific voltage compatibility, security features, or warranty terms—see the solicitation for exact requirements.
Delivery timeline: Propose realistic lead times that account for international shipping, customs clearance in South Africa, and coordination with embassy receiving protocols. Diplomatic pouches and secure facilities have restricted access procedures.
Warranty and support: Describe your international warranty coverage and how end-users at the embassy will obtain service if equipment fails. Local South African service presence or advance replacement programs may differentiate your bid.
Past performance: Include references for similar deliveries to U.S. government customers or other overseas institutional buyers, especially in Sub-Saharan Africa.
Next steps
- Read the full RFQ on SAM.gov using solicitation number PR16337588 to obtain technical specifications, quantities, brand requirements, delivery instructions, and exact evaluation criteria
- Note the response deadline of November 13, 2026 at 12:00 PM SAST (UTC+2)—the time zone offset indicates this deadline is observed in South Africa local time
- Verify your SAM registration is current and includes any required representations for international trade
- Confirm your ability to perform in Pretoria before committing resources to proposal development
View the official notice on SAM.gov →