W-2 and 1099 Printing and Mailing Distribution Support
ADMINISTRATIVE OFFICE OF THE US COURTS.ADMINISTRATIVE OFFICE OF THE US COURTS.AOUSC-PROCUREMENT MANAGEMENT DIV · Response deadline: Mon, 02 Nov 2026
What the government is buying
The Administrative Office of the U.S. Courts is seeking support for W-2 and 1099 printing and mailing distribution services. These are standard federal tax forms—W-2s for employees and 1099s for independent contractors and other non-employee compensation—that the judiciary must issue annually. The work involves the secure handling, printing, and physical distribution of sensitive taxpayer documents to recipients across the court system's workforce and vendor network.
NAICS 541213 designates Tax Preparation Services, though this contract extends into specialized document fulfillment. The solicitation covers distribution support rather than tax preparation itself, focusing on the production logistics of high-volume, time-sensitive government correspondence.
Key facts
| Attribute | Value |
|---|---|
| Agency | Administrative Office of the U.S. Courts, Procurement Management Division |
| Notice type | Solicitation |
| Solicitation number | USCA27R0019 |
| NAICS | 541213 |
| Set-aside | None (full and open competition) |
| Response deadline | November 2, 2026 at 12:00 PM ET |
| Place of performance | Washington, DC |
Who can bid
This is a full and open solicitation with no small-business set-aside, meaning businesses of any size may compete—including large corporations with established government contracts. Small businesses are not excluded, but they will face unrestricted competition.
Given the nature of W-2 and 1099 distribution, relevant bidders typically include:
- Document management and printing firms with secure facilities for handling personally identifiable information (PII) and taxpayer data
- Direct mail and fulfillment companies experienced in high-volume, deadline-driven distribution
- Firms with existing SAM.gov registrations and federal contracting experience, particularly those holding clearances or certifications for sensitive data handling
The Washington, DC place of performance suggests proximity to the AOUSC's administrative operations, though the actual printing and mailing infrastructure may be elsewhere—see the solicitation for precise facility requirements.
How to put together a competitive bid
Security and compliance credentials will be central to evaluation. Bidders should highlight:
- IRS-approved processes for handling tax documents
- SOC 2 Type II or comparable data security certifications
- Chain-of-custody protocols for PII throughout printing and mailing
Operational capacity matters significantly for annual tax form distribution, which has hard federal deadlines (typically January 31 for recipient distribution). Demonstrate:
- Surge capacity for peak processing periods
- Redundant printing and mailing infrastructure
- Tracking and confirmation capabilities for certified or registered mail
Past performance should emphasize:
- Comparable government or large-scale private-sector tax form distribution
- Volume metrics from previous contracts (without inventing figures)
- On-time delivery rates for deadline-sensitive mailings
Pricing strategy for unrestricted solicitations often favors incumbents or volume discounters. Small businesses should consider whether their cost structure can compete or whether subcontracting partnerships with larger fulfillment providers would strengthen their position.
Next steps
- Read the full solicitation on SAM.gov using solicitation number USCA27R0019 to obtain detailed technical requirements, evaluation criteria, and submission instructions
- Confirm your SAM.gov registration is active and your entity profile is current—registration is mandatory for award
- Note the deadline: November 2, 2026 at 12:00 PM ET (Eastern Time, observing the -05:00 offset)
- Assess data security requirements early, as compliance documentation may require lead time to compile or update
View the official notice on SAM.gov →