Workmen’s Compensation Insurance Services for Locally Employed (LE) Staff U.S. Mission, Gaborone, Botswana
STATE, DEPARTMENT OF.STATE, DEPARTMENT OF.US EMBASSY GABORONE · Response deadline: Thu, 26 Nov 2026
What the government is buying
The U.S. Department of State's U.S. Mission in Gaborone, Botswana is seeking workmen’s compensation insurance services for its locally employed (LE) staff. This is a standard commercial insurance procurement where the government needs coverage that meets local legal requirements for workers employed at the U.S. diplomatic mission in Botswana. Workmen's compensation insurance is a mandatory form of employer insurance in most jurisdictions; it provides wage replacement and medical benefits to employees injured in the course of employment.
The scope involves providing insurance services rather than construction, professional consulting, or manufactured goods. Insurance services procurements typically require the contractor to underwrite policies, process claims, and maintain compliance with applicable labor laws. The locally employed staff designation indicates this covers host-country national employees, not U.S. direct-hire personnel who are typically covered under federal workers' compensation programs.
Key facts
| Field | Value |
|---|---|
| Agency | U.S. Department of State, U.S. Embassy Gaborone |
| Notice type | Solicitation |
| Solicitation number | 19BC4027Q0008 |
| NAICS | 524113 |
| Set-aside | No Set aside used |
| Response deadline | November 26, 2026, 5:00 PM (UTC+2) |
| Place of performance | Gaborone, Botswana (BW-GA) |
The NAICS code 524113 corresponds to Direct Life Insurance Carriers, though in federal procurement this code may also encompass related insurance underwriting activities. The absence of any small business set-aside means this competition is open to businesses of all sizes; there is no preference for small, disadvantaged, women-owned, veteran-owned, or HUBZone firms.
Who can bid
Any qualified firm, regardless of size, may submit an offer. Vendors should be licensed or otherwise authorized to provide workmen's compensation insurance in Botswana. Foreign firms without a local presence may need to partner with a Botswana-registered insurance provider or establish compliance with the Insurance Act of Botswana and regulatory requirements of the Non-Bank Financial Institutions Regulatory Authority (NBFIRA).
Experience with diplomatic mission contracts or international organization clientele is advantageous but not required by metadata. Firms should confirm they can issue policies in Botswana, process claims in local currency, and meet any local content or staffing requirements. See the solicitation for specific eligibility criteria, licensing documentation, and past performance requirements.
How to put together a competitive bid
Demonstrate local regulatory compliance. Botswana has specific requirements for workmen's compensation coverage, including minimum benefit levels and employer obligations under the Employment Act. Your proposal should explicitly address compliance with Botswana law, not just U.S. federal acquisition regulations.
Pricing structure clarity. Insurance solicitations typically require detailed rate tables, premium calculations, and explanations of cost drivers (payroll estimates, risk classifications, experience modifiers). Present transparent pricing that accounts for the mission's specific workforce size and composition—see the solicitation for projected staff numbers.
Claims administration capability. Highlight your local claims processing infrastructure, response time commitments, and multilingual service capacity. The government will evaluate how quickly injured workers receive benefits and how disputes are resolved.
Financial stability documentation. Provide evidence of reinsurance arrangements, capitalization ratios, and credit ratings. Federal buyers scrutinize insurer solvency for multi-year coverage.
Past performance packaging. Include references from comparable international or diplomatic accounts. If you lack such experience, emphasize your firm's longevity in Botswana's insurance market and any large employer accounts.
Next steps
Read the full solicitation on SAM.gov using solicitation number 19BC4027Q0008 to obtain the complete statement of work, contract clauses, and submission instructions. Note the firm response deadline of November 26, 2026, at 5:00 PM Central Africa Time (UTC+2)—late submissions are typically inadmissible in federal procurement. Allow adequate time for any required registrations, certifications, or teaming arrangements with local partners.
View the official notice on SAM.gov →