Zeiss Meditec Ophthalmology Equipment Maintenance
DEPT OF DEFENSE.DEFENSE HEALTH AGENCY (DHA).DEFENSE HEALTH AGENCY · Response deadline: Thu, 29 Oct 2026
What the government is buying
The Defense Health Agency is soliciting bids for maintenance services on Zeiss Meditec ophthalmology equipment. This is a total small business set-aside contract for specialized biomedical equipment servicing at a major military medical facility.
Zeiss Meditec manufactures diagnostic and surgical equipment for eye care, including optical coherence tomographers, perimeters, slit lamps, and surgical microscopes. Maintenance work on this type of equipment typically includes preventive maintenance, calibration, repair, parts replacement, and ensuring compliance with FDA and medical device regulations. The government requires these services to keep ophthalmology clinics operational at Camp Lejeune. See the solicitation for the specific equipment list, service level requirements, and performance standards.
Key facts
| Attribute | Value |
|---|---|
| Agency | Defense Health Agency (DHA) |
| Notice type | Solicitation |
| Solicitation number | HT940627QE003 |
| NAICS | 811210 |
| Set-aside | Small Business Set Aside - Total |
| Response deadline | October 29, 2026, 8:00 AM EDT |
| Place of performance | Camp Lejeune, NC |
NAICS 811210 covers "Electronic and Precision Equipment Repair and Maintenance," which includes medical equipment repair. The total small business set-aside means only small businesses under this NAICS size standard may bid.
Who can bid
Only small businesses may bid on this total set-aside. For NAICS 811210, the Small Business Administration size standard is based on average annual receipts over three years—see the current SBA table for the exact threshold, which is typically measured in millions of dollars.
Eligible bidders should have capabilities in one or more of these areas:
- Technical competency: Experience maintaining Zeiss Meditec ophthalmology equipment or similar Class II/III medical devices, with manufacturer training or certifications where applicable
- Regulatory knowledge: Understanding of FDA Quality System Regulation, Joint Commission requirements for medical equipment management, and DHA/clinic-specific protocols
- Logistics capacity: Ability to respond to service calls at Camp Lejeune, maintain inventory of common parts, and meet any uptime or response-time requirements the solicitation specifies
- Personnel qualifications: Biomedical equipment technicians (BMETs) with ophthalmology-specific experience, potentially including CBET certification or Zeiss factory training
No specific incumbent, contract value, or quantity information is contained in the metadata.
How to put together a competitive bid
For medical equipment maintenance solicitations, focus your proposal on these elements:
Technical approach: Detail your preventive maintenance methodology, troubleshooting protocols, and use of OEM parts versus approved alternatives. Specify your familiarity with Zeiss Meditec's product line. If you lack direct Zeiss experience, emphasize transferable expertise with comparable ophthalmic diagnostic equipment from manufacturers like Haag-Streit, Topcon, or Heidelberg Engineering.
Personnel credentials: Highlight technician certifications (CBET, CLES, manufacturer-specific training), security clearance status if required for base access, and any military medical facility experience. See the solicitation for any mandatory personnel qualifications.
Performance metrics: Propose or respond to metrics such as mean time to repair, preventive maintenance schedule adherence, equipment uptime percentages, and emergency response timeframes. Past performance on similar contracts carries significant weight in DHA evaluations.
Past performance: Prepare references from federal or commercial contracts for medical equipment maintenance, ideally at military treatment facilities or comparable 24/7 clinical environments.
Pricing structure: Determine whether the solicitation calls for time-and-materials, firm fixed price per piece of equipment, or annual service contracts. Medical maintenance contracts often include traveled labor rates, after-hours premiums, and parts markups—see the solicitation for the required pricing format.
Next steps
- Read the full solicitation on SAM.gov using solicitation number HT940627QE003. Review all attachments, including the statement of work, pricing instructions, and evaluation criteria.
- Note the deadline: Your proposal must be submitted by October 29, 2026 at 8:00 AM Eastern Time. Allow extra time for SAM.gov registration or system issues if you are not already registered.
- Verify small business size status under NAICS 811210 in your SAM profile before bidding.
- Assess base access requirements early—Camp Lejeune may require specific credentials, background checks, or escort procedures that affect your technical approach and pricing.
View the official notice on SAM.gov →